TOTAL COMPENSATION: $80,108 - $112,141 annually. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

• Plans, organizes, coordinates and directs the operations and staff of the Recording and Vehicle Licensing Divisions, in accordance with federal, state and local statutes, codes, and best practices.
• Selects, hires, trains, schedules, assigns and monitors the work of division employees, either directly or through supervisors.
• Develops performance standards, evaluates staff, counsels employees concerning job performance matters, in coordination with division supervisors.
• Recommends, determines and/or implements decisions regarding employee discipline, up to and including termination.
• Represents the County Auditor in the coordination of recording and related licensing matters with officials of professional organizations, special interest groups and the general public.
• Gives oral and written presentations.
• Researches legislation pertaining to recording, licensing, archiving functions and implements new recording laws and procedures as necessary.
• Develops written procedures and policies; monitors existing procedures for compliance with state statutes; takes action to correct deficiencies to resolve problems and ensure compliance with state law.
• Ensures compliance with applicable laws, codes and rules by division staff and sub agents.
• Prepares, administers and monitors the budgets of the Recording and Vehicle Licensing Divisions and the Auditor’s O&M (Permanent, Historical Records) Fund.
• Establishes, prepares and submits budgetary information, updates and reports to the County Auditor.
• Develops, prepares and implements short term and long range program plans, goals and service objectives.
• Compiles, analyzes and reports statistical and financial information for each division.
• Maintains necessary records and prepares required reports.
• Monitors the fiscal operations of the Recording and Vehicle Licensing Divisions, including billings, deposits and reconciliations.
• Performs internal auditing tasks.
• Provides technical records management support to all County offices.
• Researches and provides technical recording information/licensing/permit requirements to division personnel, law enforcement agencies, the courts, professional and special interest groups and other county departments.
• Ensures the effective and efficient operation and delivery of services within the divisions.
• Performs other related duties as required/assigned.

• Bachelor’s degree from an accredited college or university in public or business administration, or related field.
• Three (3) years of supervisory experience in office management, records administration or a related field.
• An equivalent combination of training and/or experience which provides the required knowledge and abilities may be considered.

• Knowledge of office management and records management techniques.
• Knowledge of basic data processing concepts.
• Knowledge of laws, rules, regulations, codes, policies and procedures as they pertain to the division.
• Knowledge of modern supervisory practices and procedures.
• Knowledge of principles and practices of cash management, accounting and internal auditing.
• Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.
• Skilled in establishing and maintaining effective working relationships with leadership, coworkers, employees, public agencies, organizations and other individuals.
• Skilled in the use of personal computers and software related to the Recording and Vehicle Licensing Divisions.
• Ability to plan, organize and manage division operations.
• Ability to supervise others and maintain equitable working relationships with employees and the public.
• Ability to prepare and administer the annual division budget.
• Ability to read, interpret and apply work related rules, regulations, laws and procedures.
• Ability to identify and analyze personnel, procedural and systems deficiencies and problems, develop solutions, monitor implementation, and evaluate outcomes.
• Ability to work independently.