HRIS Transaction Specialist/Personnel Assistant Job at State University of New York at New Paltz
State University of New York at New Paltz New Paltz, NY 12561
Applications are invited for consideration for appointment to the following position:
Department: Human Resources, Diversity & Inclusion
Budget Title: Personnel Assistant
Local Title: HRIS Transaction Specialist
Posting Date: November 7, 2022
Classification: MP-V
Duties: The Office of Human Resources, Diversity and Inclusion at SUNY New Paltz seeks an engaged colleague to serve as the next HRIS Transactions Specialist. The Transactions Specialist will be directly responsible for a range of transactional activity impacting all employee classifications. The successful candidate will be expected to deliver high-quality experience for all employees, working with appropriate HRDI staff and partner offices to ensure confidentiality and consistency of processes and practices. Our new colleague will be one who embraces technology to support business processes, thrives in managing deadlines and competing priorities and is excited to join a team where professional growth, inclusion, and equity is valued and practiced.
- Serve as liaison to our campus payroll office as well as SUNY system partner offices to support successful payment to employees for initial paychecks and any pay changes during their employment life cycle.
- Manage the hiring process of all Teaching Assistant/Graduate Assistant contracts (TA/GA) contracts. This includes contracting, review of all employment documentation, and timely entry for paycheck processing.
- Process payroll for new hires and employment changes across all employee classifications while ensuring data integrity in the HRIS System
- Process updates for classified employees in the State Electronic Personnel System (NYSTEP)
- Prepare notices for pay differentials/shift change notices for classified employees
- Process any manual negotiated increases as directed by SUNY and the Office of the State Controller.
- Serve as control by approving transactions for adjuncts
- Assist with Adjunct contracting process during peak cycles
- Cross train on defined business process to ensure support and continuity as needed
- Maintain current with payroll processes, instructions and regulations as provided by SUNY and NYS state.
- Bachelor’s Degree in related area plus two (2) years of related experience/training in payroll or HRIS transactions. 5 years of direct experience may be considered in lieu of degree.
- Demonstrated experience working with HRIS or payroll software or similar relational databases.
- Working knowledge of general Human Resources policies and procedures.
- Excellent record keeping and organization to meet and manage competing deadlines and priorities.
- Able to deliver consistent and high-quality customer service and to communicate and interact effectively with diverse campus constituents while responding efficiently to needs and requests.
- Previous experience with NYS process regarding HR transaction management
Contact Information: Electronic submission required. Applicants must submit a resume, cover letter and names and contact information for 3 professional references to https://jobs.newpaltz.edu/postings/1889
Deadline: Applications will be accepted until the position is filled
Other important information about this vacancy: This position offers full New York State benefits which are among the most comprehensive in the country. The State University of New York at New Paltz is a highly selective, public college that is recognized regionally for the strength of its academic programs. It is located in the beautiful Hudson River Valley with easy access to New York City and other nearby recreational and cultural amenities.
SUNY New Paltz recognizes the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work here is to accept an invitation to participate in the growth and development of all campus members—students, faculty and staff. The College’s commitment to inclusive excellence is an important part of our mission of public education and our culture. New Paltz continues to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.
The State University of New York at New Paltz is an AA/EOE/ADA employer.
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the University Police Web site for the complete Annual Security Report (Clery Report) at https://www.newpaltz.edu/firesafety/safetyreport.html.
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