Event Planner Job at Western Governors University
The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.
At WGU, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:
$56,600.00 - $82,200.00
If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.
Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.
**Qualified Internal applicants must apply by 5/24/2023 to be considered for this role**
About the Role:
The Event Planner will assist in managing technical, design, and logistics for commencements, conferences, workshops and trainings for the university, individual colleges and departments who hold events throughout the country. The individual will work closely with the Lead Event Planner and Sr. Event Planner in a collaborative role realizing a vision for all production elements. In addition, the individual may be asked to coordinate and monitor budgets to support these events. The individual must be able to work without direct supervision, execute multiple tasks, demonstrate a continual desire to improve and gain knowledge of the field, and be able to adapt to a changing work situation. The Event Planner must also be able to work with faculty, staff, outside professionals and third-party providers in a collegial and friendly manner. She or he must be able to communicate information effectively and in a timely manner.
Note: This position will be onsite based in Salt Lake City, Utah.
What you'll do...
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Initiate and lead meetings with stakeholders to guide the development of effective practices for planning and executing productions, meetings, and events, including production meetings, technical rehearsals, and show runs.
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Procure and coordinate vendor production services. Negotiate vendor contracts to minimize liability and risks.
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Build and maintain relationships with internal and external partners.
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Serve as a member of an events project team and contribute to a wide variety of functional areas including decisions around budget allocation, and a hands-on approach to managing technical, design and logistical elements.
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Manage any in-house or freelance technicians and event specific contractors on Live Events and ensure that adequate and appropriate technical support is provided in advance, during and following events.
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Assess the technical requirements of future events to ensure compatibility with the venues and to determine potential costs.
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Assist Lead and Sr. Events Planners with events, coordinating teams that plan, implement, and manage all aspects of events.
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Assist with onsite production, load-in/out, and house schedules. Ensure that events are run in line with regulations pertaining to the Premises License. To liaise with licensing, safety and emergency services officials as required. To obtain special permissions where required (pyro’s, lasers, radio mic licenses etc.)
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Assists in managing and reconciling various event calendars.
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Assists with pre-event setups and post-event evaluations and budgets.
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Performs other related duties as assigned.
Knowledge, Skill and Abilities:
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Demonstrated success managing event production teams and planning, developing budgets, and meeting budget goals.
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Excellent project management skills, and the ability to manage complex timelines and multiple projects.
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Ability to work both independently and as part of a team. Proven leadership and management skills, with experience of staff and crew management.
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Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
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Experience of professional stage machinery/electrics/sound/lighting communications and audio-visual techniques.
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Exceptional customer service skills with the ability to cultivate partnerships.
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Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.
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Knowledge of Microsoft Office suite, and knowledge of cloud applications such as Google Docs and SharePoint. Knowledge of Health and Safety and Licensing Regulations.
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Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
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Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. Demonstrated outstanding attention to detail.
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Resourcefulness and ability to problem solve and trouble shoot.
Competencies:
Organizational Impact:
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Works to achieve operational targets with significant to major impact on department, Function, or Office results. May be responsible for managing large projects or processes within the department, function, or office.
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Performs work as directed with limited oversight.
Problem Solving & Decision Making:
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Responsible for leveraging a systems-thinking approach, making moderate to significant improvements of processes, systems, and plans within the department, Function, or Office.
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Problems and issues faced are numerous and challenging, will require detailed information gathering and analysis. Problems typically affect multiple areas or specialties.
Communication & Influence:
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Collaborates cross-functionally with employees within and outside of the department. Typically has responsibility for communicating with parties external to the University.
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Works to influence parties within and outside the department, Function, or Office regarding policies, procedures, and practices.
Leadership & Talent Management
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Is responsible for providing guidance, coaching, and training to other employees in the department, Function, or Office. Responsible for managing projects involving delegation of work and review of others’ work products.
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Demonstrates the WGU leadership principles in all aspects of service to students, employees, and partners of WGU.
What you'll need...
Minimum Qualifications:
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Bachelor's degree
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3+ years’ relevant experience
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Located within the Salt Lake City, Utah area
Nice to have...
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Experience with sound engineering/operation, lighting set-up/operation, and rigging supervision.
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Experience working in Tech events.
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Experience with event planning
Physical Requirements:
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May require some travel and working evenings and weekends.
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Salt Lake City Office required
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Prolonged periods sitting at a desk and working on a computer.
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Must be able to lift up to 15 pounds at times.
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Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
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Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
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Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
As an equal opportunity employer, we recognize our strength lies in our people. We commit to creating an inclusive environment where all can excel, regardless of race, age, gender orientation, sexual orientation, religion, or disability.
Applicants with disabilities who need assistance with the hiring process may be entitled to reasonable accommodation. If you need assistance in completing an application or participating in an interview because of a disability, please contact our recruiting team at
recruiting@wgu.com
.
Disclaimer:
This Job Description has been designed to indicate the general nature, essential duties, and responsibilities of work performed by employees within this classification. It does not contain a comprehensive inventory of all duties, responsibilities, and qualifications that are required of the employee to do this job. Duties, responsibilities, and activities may change at any time with or without notice. This Job Description does not constitute a contract of employment and the University may exercise its employment-at-will rights at any time.
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As an equal opportunity employer, WGU recognizes that our strength lies in our people. We are committed to diversity.
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