Position Description:

The Architectural Review Board (ARB) Administrator provides a wide variety of administrative, procedural and office support services for the Amelia Island Plantation Architectural Review Board (ARB). The ARB Administrator shall report directly to the Amelia Island Plantation Community Association, Inc. (AIPCA) Community Standards Director and shall provide all necessary services relating to ARB office administrative functions. The ARB Administrator provides excellent service in a manner consistent with the values and mission of AIPCA. He or she performs all responsibilities while demonstrating outstanding customer service skills. This includes working interdepartmentally, as well as, with our external customers.

Responsibilities:

• Answers telephones promptly and assists residents and outside contractors with questions and concerns.

• Opens mail for review and distribution.

• Inputs/Processes/Closes ARB submissions/permits/follow-up as required for the ARB.

• Tracks ARB applications/procedures/processes for the ARB.

• Maintains ARB files, mail, binders, and office supply inventory.

• Creates and posts notices, including ARB meeting notices, agendas.

• Prepares meetings packets, and communications to the ARB and applicants.

• Updates the website with all ARB related documents on a weekly basis and assist the Community Standards Director with facilitating all documentation relating to ARB meetings and website production. This shall include the update to policies and procedures.

• Facilitates the setup and coordination of ARB meetings with ARB members, applicants, and staff.

• Attends ARB Meetings, records meeting minutes and creates/posts newsletters and notices, as needed.

• Maintains ARB applications, databases, and historical files.

• Issues ARB applicant approvals in accordance with ARB policies and guidelines.

• Subject matter expert for ARB policies and guidelines.

• Reviews, coordinates, executes and monitors all ARB project statuses, reports and further ARB action.

• May be assigned other duties by Community Standards Director.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Fernandina Beach, FL 32034: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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