Administrative Coordinator Job at The University of Kansas Health System
The University of Kansas Health System Kansas City, KS 66160
Position Title
COVID-19 and flu vaccines are required for all health system employees.
Learn more
.
Position Summary / Career Interest:
The Administrative Coordinator provides administrative support. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general administrative and project based work. Coordinates the administrative functions of assigned areas.
Responsibilities:
- Answers and screens incoming telephone calls, determining appropriate routing, transcribes messages with accurate detail.
- As delegated by the Director - represents department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies; and completes projects
- As delegated by the Director; manages project such as office moves, policy compilation, and event planning. Handles duties related to continuing education programs, registration, schedules, and materials preparation for meetings. Notifies meeting participants.
- Assists with the coordination of payroll, acting as a backup for the KRONOS managers.
- Composes correspondence, memos, and reports: types and proofs materials; edits, collates, assembles, and distributes documentation as needed. Prepares reports, activities calendars, mass mailings (i.e., letters and memos for staff).
- Creates information database products to support Management as requested.
- Demonstrates competencies in computer programs such as: Microsoft Office Word, Excel and PowerPoint, email, intra/internet programs.
- Prioritizes correspondence, memos, reports,internal signature files and appointments; coordinates and schedules meetings, appointments, and conferences.
- Reviews, classifies, and files correspondence, documents, and materials in main filing system; secures confidential file system dealing with sensitive documentation.
- Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
- Note: These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities, skills and duties and may vary dependent upon your department or unit. Other duties may be assigned as required.
JOB REQUIREMENTS
Required:
- High school diploma or equivalent
- Minimum of 3 years broad administrative/secretarial experience
- Must have excellent telephone skills, verbal and written communication skills
- Proficiency in Microsoft Word, Excel, PowerPoint and Access
- Ability to be flexible and adapt to change while maintaining a high level of professionalism, with an emphasis on positive customer relations
Preferred:
- Bachelor's Degree
- Technical/Professional training/degree in Business School Training
Time Type:
Full time
Job Requisition ID:
R-23191
We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.
Need help finding the right job?
We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.
Please Note :
www.bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.