Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant positing should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position, you must reside in California and all work must be performed in the state of California.

Prerequisites

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Communication Studies, Computer Information Systems, Economics, English, Government, Liberal Studies, Public Policy and Administration

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

• Candidate must be familiar with general office procedures and processes.
• Exceptional customer service skills in a professional office setting.
  
• Must be familiar with MS Office 365, Word, Excel, Outlook, and Adobe Software.
  
• Must have good attendance, be punctual and professional.
  
• Must be able to work both independently and in team situation.
  
• Must have ability to maintain accurate records, pay strict attention to detail, and communicate effectively with the public as well as with all levels of staff and management.
  
• Must be reliable and have good verbal and written communication skills.
  

Preferred Qualifications

• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
• Previous experience in a business operations role.
  

Duties and Responsibilities

• Assisting professional staff with various administrative tasks as needed to support daily operations for office staff.
  
• Monitoring supplies and equipment through detailed excel spreadsheets.
  
• Responding to and resolving invoicing questions and problems as it relates to the receipt of goods.
  
• Preparing documents for the purchase of goods and/or services in a department and State system.
  
• Communicating with vendors to obtain and verify competitive bids.
  

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

Required Documents:
1. Resume
2. Transcripts (Unofficial transcripts gladly accepted)
3. Schedule of Availability

Apply by: June 17, 2023