Purchasing Coordinator Job at Wine Warehouse
Why Wine Warehouse?
Family – Integrity – Quality
Wine Warehouse is a multi-generational, family owned and operated, wholesale distributor of fine wine, beer and spirits. With an award winning premium portfolio, we have something for everyone. We offer a strong family culture, and are committed to cultivating a positive and inclusive workplace experience. Quality, family and integrity are the pillars of our company, and we are seeking individuals who share these values.
At the direction of the Director of Purchasing and the Purchasing Manager, assists in purchasing products from suppliers and coordinates the transportation and receipt of products (Wine, Beer, Spirits and Non Alcoholic beverages) from suppliers and/or other resources as determined by Company management.
Essential Duties and responsibilities include the following; other duties may be assigned or requested:
- Purchasing
- Analyzes company needs for inventory
- Prepares purchase orders
- Communicates purchase orders to Suppliers, vendors, truckers, Custom’s Brokers and shipping agencies.
- Tracks and updates Purchase Order delivery dates.
- Requests Purchase Order confirmations and updates PO’s accordingly
- Prepares and coordinates stock transfers
- Works with the warehouse on all Purchase Order delivery discrepancies
- Logistics
- Facilitates and works with the Warehouse on the delivery and shipment of product to and from suppliers
- Prepares shipment and transportation paperwork for product pickup and delivery to company facilities.
- Coordinates outside trucker deliveries for domestic pickup and delivery
- Tracks local orders through pick up and inventory receipts
- Tracks all domestic order progress on a daily basis
- Tracks all import order progress on a weekly basis
- Coordinates the receipt of goods with our warehouse facilities
- Sales Support
- Coordinates purchasing through invoicing or special order goods for customers
- Coordinates invoicing for sub-jobber and out-of-state orders and prepares documentation for warehouse facilities
- Processes and coordinates supplier orders
- Communicates arrival information, out of stock information and eta (estimated time of arrival) information with the sales force and company departments
Qualifications:
- Four to six years’ experience in purchasing, preferably in wholesale and distribution environment
- Ability to work under minimum supervision
- Excellent written and verbal communication skills
- Proficient in Microsoft Office: Word and Excel
- Knowledge of purchasing policies, processes and procedures
- Knowledge of inventory control policies and procedures
- Strong problem-solving and analytical skills, able to manage priorities and workflow
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Physical Standards:
- The employee must be able to walk, climb stairs, bend, reach, and lift if necessary, up to 25 pounds. To successfully perform the essential job functions, an employee must meet the physical requirements for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
- Individual may need to sit or stand as needed. May require walking primarily on a level surface periodically throughout the day. Reaching above shoulder heights, below the waist or lifting as required when filing documents or storing materials throughout the work day.
Compensation and Benefits
- Competitive hourly wage
- Benefits package includes medical, dental, and vision coverage, 401 (k) matching, and paid vacation and holidays
Wine Warehouse is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Wine Warehouse is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
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