Project Manager for Division of Cohort Development Job at Akahi Associates, LLC
Overview:
Schedule:
Statement of Work Details:
Minimum education:
Field of Study:
Software:
Skills:
Overall Position Summary and Objectives:
Lead complex and cross-divisional projects with multiple stakeholders in afast-paced and dynamic environment while staying true to key projectmanagement best practices and professional demeanor. Critical thinking,large strategic visioning, collaboration, and constant communicationacross and within teams are critical attributes and skills of a successfulcandidate. Representation of the projects to leadership and acrossconsortium partners on short notice is a requirement.
Schedule:
40 hours per week
Monday-Friday
No holidays
Statement of Work Details:
Develops project management documentation.
- Conduct staff interviews and discussions to determine the scope, purpose and objectives of project.
- Prepare project documentation to include charter, schedule, resource plans and budgets.
- Creates project in designated project management software and ensure all necessary staff have access.
- Recommend and support routine project management meetings, updates and prepare a variety of status reports anddashboards.
- Assist staff coordinate project management activities, to include routine meetings and development of reports.
Monitors and reports progress to project owners.
- Conduct project-related activities, including developing needed materials, power-point presentations, arrangingdiscussions, and facilitating interactions.
- Coordinate, track and complete action items and report progress to project owners.
- Support internal resources plan and implement activities in support of project in accordance with project priorities andschedule.
- Prepare project dashboards and summaries, milestone status and updates to work breakdown structure asnecessary.
- Track project expenditures against approved project budget and report risks to project owners.
Conducts project analysis and reports to upper management.
- Prepare progress reports, summaries, descriptions, and other materials to communicate with internal and externalstakeholders.
- Develop summaries of project status and performance for review with upper management.
- Measure project performance using designated systems, tools and techniques and report findings to uppermanagement.
- Create and maintain comprehensive project documentation library using designated applications and tools.
- Present project updates and status reports at recurrent staff and management meetings.
Develops and tracks project budgets.
- Assist project owners conduct enterprise resource planning and assist with annual budget formulation.
- Assist project owners manage financial aspects of project to include monitoring budget, projecting future spendingand completing appropriate financial requests and accounting documentation.
- Establish project metrics to measure and evaluate project cost and performance.
Researches project management best practices and new industry standards.
- Coordinate and conduct internal management studies and provide trend analyses to project owners.
- Stay abreast of project management certification standards and industry principles through professional associationsand implements practices.
- Coordinate with other project managers to identify and share project best practices and common approaches andreports to project owner.
Provides subject matter expertise and support to other project managers.
- Review other project management plans and recommend improvements.
- Provide expert review and recommendation regarding other project management plans. Provide researchers and non-project staff presentations on appropriate project management practices.
Develops overarching program and project management standards to ensure consistency and quality.
- Coordinate with other programs to share best practices and consolidate approaches to increase project managementefficiency and effectiveness.
- Conduct project management audits to evaluate processes and procedures and develop corrective action orimprovement plans in accordance with approved standards.
Reviews and evaluates project management documentation.
- Review, evaluate and provide recommendations for improvement of project requirements to include the scope,purpose and objectives.
- Review, evaluate and provide recommendations for improvement of project documentation to include charter,schedule, resource plans and budgets.
- Review, evaluate and provide recommendations for improvement of project management software and developinvestment strategies.
- Review, evaluate and provide recommendations for improvement of routine project management meetings, updatesand preparation of a variety of status reports and dashboards.
- Develop and implement project monitoring and evaluation best practices.
- Compare and evaluate project requirements to other projects and recommend changes and improvements to projectowners to overcome redundancies, overlaps, or opportunities to coordinate.
Reviews and evaluates progress to project owners.
- Evaluate project-related activities and documentation and make corrections and improvements.
- Review, evaluate and provide recommendations for improvement of project tracking and progress reporting
- Review, evaluate and provide recommendations for improvement of project scheduling practices.
- Review, evaluate and provide recommendations for improvement of project dashboards and summaries, milestonestatus and updates and work breakdown structures.
- Review, evaluate and provide recommendations for improvement of project expenditure tracking against approvedproject budget and implementing corrective actions to mitigate risks.
- Provide project management expertise monitoring and tracking multiple ongoing projects and provide critical insightsto project owners.
Reviews and evaluates project budgets.
- Log project expenditures within designated tracking tool and report balances to project owners.
- Evaluate project cost and performance against metrics and report status and recommend corrective actions to projectowners.
- Provide project management expertise to ensure accurate and consistent project monitoring and tracking to informproject owner decision making.
Acts as a liaison with other agencies and organizations when necessary for project completion.
- Act as a primary liaison for Program with NIH, HHS, and others for identified information and support regardingspecified projects.
- Coordinate, conduct, and participate in important off-site activities and discussions, relevant to project managementactivities and goals.
- Provide subject matter expertise on special cross-cutting and ad hoc projects, attend special regional, annual and adhoc meetings and participate on working groups
- Build and support effective communication strategies for the Division and public presentations of the program and itsconstituent activities.
- Maintain coordination and communication between research operations, program management, project stakeholders,team members and subcontractors.
Deliverables:
Managing projects and their cross-functional teams through the established processes, including a stage-gate process forbusiness planning -
Daily Driving proper and consistent use of the stage gate project management process by: maintainingand ensuring data accuracy, deliverable completion, and documentation as specified by relevant policies and procedures;and continuous improvement through maintenance of templates and supporting documentation. -
Daily Managing the integrated project schedule, defining the critical path and key milestones, tracking activities to ensurefunctional team members are meeting agreed upon deadlines, generating and communicating status reports, and escalatingcritical issues. - Daily Direct medium to large-scale, complex projects with multiple internal and external stakeholders. - Daily Representingthe project in various project governance and inter-department forums. -
Weekly Coordinating and facilitating project meetings including kick-off meetings, project team meetings, riskassessments, operational checkpoints, lessons learned, post launch reviews and additional meetings as required. - Ad-HocDeliver meeting agendas, minutes and action items - Weekly Provide background research, literature review, and datainquiry to inform presentations, speeches, briefings, slides and manuscripts. - Weekly Provide agenda and slidedevelopment support. - Weekly
Qualifications:
Certifications & Licenses:
2 years experience stage gating complex projects
Minimum education:
Bachelor's degree
Field of Study:
Community and Public Health
Software:
SharePoint - MS Office - Confluence - MIRO - GoogleSuite - WebEx
Skills:
Project management, website content management - Meetingminutes/summary reports - Executive level support - Meetingcoordination - Scheduling
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