Production Administrative Assistant Job at All Weather Seal of West Michigan
All Weather Seal of West Michigan is looking for an site manager to join our team in our newest Petoskey office. This person will work to support the daily operations of the office.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
(This is an in-person position ONLY)
Responsibilities:
- Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
- Coordinate scheduling - Set up meetings for those who come into the office. Take deposits and promptly give to the appropriate party.
- Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Supply sales team with necessary resources.
- Liaise with visitors - Act as point person for office guests.
- Unload trucks and stage jobs for installers.
- Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
Requirements:
- Strong organizational, communication, and time-management skills
- Proven ability to work in a fast-paced environment
- Positive, high-energy attitude
- Resourcefulness, creativity, and problem-solving skill set
- Familiarity with office equipment (i.e. printers, fax machines, projectors)
- Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
Job Type: Full-time
Pay: $14.00 - $17.00 per hour
Benefits:
- Professional development assistance
- Referral program
- Tuition reimbursement
Schedule:
- 8 hour shift
- Monday to Friday
- Weekend availability
Supplemental pay types:
- Bonus pay
License/Certification:
- Driver's License (Preferred)
Work Location: One location
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