As a Procurement Specialist you will be responsible for assisting in sourcing equipment, goods and services and managing vendors. The successful candidate will be able to perform strategic procurement and purchasing activities across multiple categories of spend, including evaluating vendors, and preparing reports (e.g. on orders and costs.) Ultimately, you’ll create and maintain good relationships with key suppliers to ensure merchandise is high quality and delivered on time.

DUTIES AND RESPONSIBILITIES – WHAT YOU WILL DO:

• Assist in executing procurement strategies
• Use and understand the e-procurement system to increase club efficiency
• Evaluate/develop process documentation as needed (SOP)
• Assist in controlling spend and build a culture of long-term saving on procurement costs
• Assist with cost and scenario analysis
• Partner with reliable vendors and suppliers
• Adjustments of quantity and timing of deliveries
• Monitor and forecast upcoming levels of demand
• Collaborate with key persons of the company to ensure clarity of the specifications and expectations
• Manage our Master Approved Product list (FFES)
• Support Purchasing, Accounting and Operations teams with administrative tasks as needed

Updated May 2023

REQUIREMENTS AND QUALIFICATIONS – WHO YOU ARE:

• Excellent communication (written and verbal)
• Excellent follow-through skills
• Exceptional attention to detail
• Self-motivated with high energy
• Must have positive attitude and be able to switch gears instantly
• Ability to prioritize importance of projects and be flexible
• Strong networking skills
• Ability to gather and analyze data
• Must be proficient in MS Office (Word, Excel, etc.).
• Ability to learn new applications quickly and adapt to department needs
• Create and maintain various reports and spreadsheets
• Ability to thrive and multi-task in an extremely fast paced changing work environment
• Ability to work independently and receive direction
• Strong organization and interpersonal skills across varying levels of the organization
• Adapts willingly and quickly to changing priorities, responsibilities, needs and expectations
• Purchasing/Procurement experience preferred

IN-SHAPE TEAM PERKS:

• Free health club membership
• Casual work environment
• Discount on in-club retail items and any current vendor partner offerings (NASM, etc.)
• Opportunity for growth; professional development

WORK ENVIRONMENT/PHYSICAL DEMANDS:

While performing the duties of this job, the employee is frequently required to walk and stand up to 8 hours/day and/or sit for extended period of time. Employees may be exposed to cleaning chemicals or airborne particles and will be required to wear designated PPE (Personal Protective Equipment) as directed. Employees are occasionally required to use hands and fingers for handle or feel; occasional reach, push and pulling with arms and hands; occasional climb, balance, stoop, kneel, crouch or crawl; and occasional reach and twist, including side-to-side movements. The employee may be required to occasionally lift, carry, or move up to 25 pounds and may seldom be required to lift, carry or move 26-50 pounds.

During the COVID-19 pandemic: All In-Shape Team Members may be asked to assist with greeting members to perform temperature checks and health screens, ensure members practice physical distancing and monitor cleaning of equipment after each use. Detailed instructions will be provided at time of hire.

In-Shape Team Members will be required to comply with company policies regarding the use of PPE (personal protective equipment), by following instructions and outlined safety guidelines, to protect our team and club members. Club Safety training and equipment will be provided. Team Members are to report to management, or designated team members, any safety risks or potential risks identified in the work environment.