Office Administrator Job at KLH Engineers, Inc.
KLH Engineers, Inc. is looking to fill the role of Office Administrator. Qualified candidates should have a minimum of three years’ experience with the following office management and project assistance duties:
- Reception – Greet visitors, accept deliveries, answer phones, open mail.
- Type, edit, format, print, assemble, mail out: Correspondence, reports, proposals.
- Maintain and update standard specifications.
- Work with Project Engineers to prepare specifications for project bid.
- Work with Project Engineers to format and prepare project reports.
- Manage project public bidding for all KLH projects. Duties include advertising for bid, tracking plan holders, and preparing bid tabulations.
- Filing – General correspondence, reports, contract documents. Set up the coming year’s general correspondence system and archive the old year.
- Drawings – Scan/copy/print.
- Mail/email and file invoices.
- Setup file folders (hardcopy and electronic) for new employees/clients.
- New employee setup – add to phone system, update seating charts, make business cards, make ID badges, provide equipment.
- Maintain phone list, client list, seating chart, company organization chart.
- Maintain new phone system using website (add new employees, voicemail to email, etc.)
- Order office supplies, kitchen supplies.
- Order employee and client clothing with KLH logo.
- Make hotel reservations for employees as required for projects and conferences.
- Conferences – complete employee conference registrations, hotel reservations, and client dinners.
- Organize client Christmas parties with Client Manager direction.
- Arrange lunch & learns, coffee & donuts, etc.
- Conference room scheduling.
- Schedule and coordinate copier maintenance.
- Facilitate client Christmas Card signing.
- Update website with news and photos.
- Maintain and send artwork for advertisements in publications, sponsorships, etc.
Qualified candidates shall be highly proficient with Microsoft Word, Excel, PowerPoint, Publisher, and Outlook. Additionally, experience with Adobe Photoshop & Illustrator is desired.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Please Note :
www.bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.