Position Title:

Director, Payroll

FLSA Status:

Exempt

Salary Grade, if non-union:

SG21

Pay Grade, if union:

Non-Union or Specific Collective Bargaining Agreement:

Non-Union

Our Mission:

The mission of Polk County Public Schools is to provide a high quality education for all students.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties are intended to describe the nature and level of work being performed by the employee assigned to the position. This job description is not meant to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. Other duties may be assigned which are not listed. Additionally, when duties and responsibilities of this job change, this job description will be reviewed and updated, subject to changes and business necessity.

Custom Job Purpose:

This position exists to perform responsible and specialized duties in the supervision of payroll processing for the school district.

Essential Functions of this Job

Plans, directs, and supervises all phases of payroll processing in accordance with department procedures and local, state, and federal rules and regulations. Deals with day-to-day questions and problems related to employees, outside agencies, system/data processing improvements, errors, etc. Ensures that wage provisions of collective bargaining agreements are honored. Supervises, establishes, and maintains master payroll records. Assists school personnel with payroll matters. Prepares and maintains a Payroll Manual. Creates Excel spreadsheets to verify reports generated by the district's accounting software. Verifies salary computations. Supervises the work of subordinate personnel. Plans long-range and anticipates problems. Continually assesses overall payroll methodology and recommends, coordinates and implements changes as necessary. Formulates payroll policies and procedures. Selects persons to fill open positions and performs annual performance appraisals. Ensures that the responsibilities, authorities, and accountability of all direct subordinates are defined and understood. Prepares monthly schedule of timelines for payroll processing to be adhered to by schools, personnel, insurance, payroll, and data processing departments. Oversees the computer processing of payroll checks. Researches employee claims. Resolves employee complaints. Assists other departments in the Business Service division with duties as requested.

Responds to requests from local, state, and federal agencies for salary information and attends hearings as directed. Assures that payroll deductions and wage attachments are properly authorized and that checks and reports are timely remitted to appropriate authorities.

Administers processing of retirement system reports/contributions. Provides payroll operations information to inside and outside auditing firms. Provides information to personnel regarding retirement, social security, taxes, insurance claims and other pertinent information.

Non-Essential Functions of this Job

Performs other duties as assigned.

Knowledge, Skills and Abilities:

Extensive knowledge of the principles and practices of payroll processing, management and accounting. Extensive knowledge of the laws, rules and regulations governing payroll, withholding and retirement matters. Ability to work with an approved budget. Ability to communicate well, both orally and in writing. Ability to analyze and implement payroll procedures. Ability to prepare concise and comprehensive reports and statements. Ability to supervise the work of a subordinate staff. Ability to deal with school personnel courteously and tactfully. Bilingual/biliterate preferred.

Education, Experience and/or Certification/License Requirements

Graduation from an accredited college or university with a Bachelor's Degree in Accounting; minimum of six (6) years experience in accounting with emphasis in payroll, including supervisory experience.

Work Context:

Requires sitting and some standing, walking and moving about to coordinate work. Requires coordinating or leading others in accomplishing work activities. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires making decisions that affect other people, the financial resources, and/or the image and reputation of the District. Opportunity to make decisions without supervision. Responsible for work outcomes and results. Requires work with both internal and external contacts, and with the public.

Physical Environment:

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

Local Code:

1941

EEO5:

6

Approval Date:

Mon Jul 25 2005 23:00:00 GMT-0500 (Central Daylight Time)

Date Last Revised:

6/30/2022

The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.