Construction Control Specialist Job at SECO Energy
IN
TERNAL/EXTERNAL JOB POSTING
Construction Control Speciali
s
t
Department:
Engineering
Reports to:
Geospatial Contract Administrator Supervisor
Location:
330 US Highway 301 Sumterville, FL 33585
Pay Rate:
Based on qualifications and experience
Classification:
Non-Represented – Non-Exempt
Posting Date
(
s
)
:
Wednesday, 12/28/2022*
#
of
Vacancies:
2
This posting will be closed and no longer available to receive applications upon SECO Energy’s discretion.
^ SECO Energy is a not-for-profit electric distribution cooperative serving over 200,000 families and businesses across seven counties in
Central Florida, making SECO Energy the third largest electric co-op in Florida and the sixth largest in the nation.
^ SECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment
without regard to race, religion, color, sex, national origin, age, genetics or individuals with disabilities, or protected veteran status.
^ Qualified employees will be considered on an equal basis with external applicants.
General Purpose of Job
This position has the responsibility to assist in the management, tracking, and evaluation of Engineering’s capital and expense construction activities by providing support for work order functions, invoice reconciliation and inspection services to support the business unit.
Minimum Required Qualifications and Competencies
The following includes the minimum job requirements and essential duties for this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Some job requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.
Education
Minimum
High School or GED
Preferred
2 Year / Associate Degree
Major:
accounting, finance, or business administration
Experience
Minimum
Three (3) years’ applicable experience in electric utility or related tasks in any industry
Preferred
Electric Cooperative RUS accounting knowledge, which may include one or more of the following: scheduling, asset management, invoice/work order reconciliation, accounts payable and vendor accounts receivable experience
Education and/or Experience Notes
Job related experience may be substituted for the required education/experience on a year-for-year basis
Other Requirements
- Ability to operate a variety of office equipment, including a personal computer, printers, copy machines, telephone, and fax machine.
- Ability to work irregular hours for assignment completion and flexibility to change scheduling and report to work on short notice during emergency situations.
- Normal work hours shall be eight (8) hours between 7:00 am and 5:00 pm, Monday through Friday.
- Successful completion of pre-employment background check, physical and drug screen.
Knowledge,
Skills
and Abilities
- Ability to create, track and reconcile third party invoices.
- Ability to interpret work order construction units, construction invoicing, scheduling applications and construction invoices, make ready engineering invoices and third-party invoices to SECO members.
- Ability to maintain highly confidential information, and effectively manage stress and pressure in a frequently changing environment, ability to multi-task calmly and effectively in all situations.
- Ability to store, manage and track records and documents for SECO’s work order management systems.
- Coordinates the revision process of invoice reconciliation, electronic invoicing summaries and other documents.
- Demonstrated listening, verbal, and written communication skills to accurately prepare all types of office correspondence; design and produce reports; effective planning and organizational skills with excellent documentation and detail orientation; ability to complete assignments and meet deadlines; work independently and in a team environment.
- Excellent customer service orientation and interpersonal skills for effective interaction with managers, employees, vendors, subcontractors, government agencies, and others; ability to exercise good judgment, sound reasoning skills, and discretion in making independent decisions commensurate with responsibilities.
- Excellent math skills and ability to prepare spreadsheets.
- Knowledge in Generally Accepted Accounting Principles, concepts and practices; accounting processes and improvement techniques and tools; application of automated systems for financial reporting and accounting purposes.
- Knowledge of technical skills necessary to perform scheduling for inspections for the entire field inspection work group.
- Maintains procedures for Inspection Readiness, Good Documentation Practices, and reconciliation of Substation documents. Ensure documents follow the standard format and review quality records to minimize errors.
- Proficient in Microsoft Office products with efficiency in Word and advanced knowledge in Excel; ability to acquire skills and use of applicable corporate Cost and General Accounting computer systems.
- English is the primary business language. Second language in Spanish is desirable.
Verification
The above qualifications and competencies for this position may be verified through a combination of education, experience, interview questions and technical skills exercise(s).
Essential Duties and responsibilities
This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.
Manage capital contract invoicing and process outside service invoices from SECO Energy contractors.
- Receive, evaluate, reconcile, and correct invoices as required. Determine applicable work orders and accurately determine which capital or expense accounts to apply invoiced amounts.
- Coordinate meetings, conference calls, and other communication with SECO Energy outside service vendors to address outstanding invoices, invoice issues, and other vendor issues.
- Maintain processes and procedures concerning account coding of construction assemblies.
- Create E-file invoicing, process and modify all incoming files for inspection. Create E-summaries for invoicing E-files.
- Track all aged invoicing and communicate statuses to both SECO management and vendors.
- Process and evaluate substation construction invoices. Prepare RUS close out forms for substation construction contracts performed under Form 830.
- Contact members to collect additional information related to construction needs.
- Review and track county permit information and easement related items.
- Assign service orders to the Engineering personnel via Smart Track.
- Prepare and send member quotes and invoices based on engineering estimates.
- Collect contribution in aid of construction payments for the processing of work orders.
- Create service orders via IVue.
- Create Blanket Work Orders and distribute monthly.
- Track and release all work order packets.
- Maintain and make any needed administrative changes to the Engineering Services Database to provide accurate information for the Engineering staff’s workload and for R & O Construction to forecast future workload.
- Monitor the Engineering PORD bucket and create service order request as needed.
- Create, track, manage pole attachment permit third party invoices for pole attachers.
- Create third party invoices for SECO’s pole attachment permits.
- Track and update all parties involved in the permitting process and invoice reconciliation.
- Process all invoices, payments and seek approvals for permits and invoicing.
Assist in the preparation and tracking of annual expense invoices for budgetary purposes. Prepare, analyze, and distribute monthly expense budget reports and financial information for the Geospatial Services Team.
- Track and evaluate construction and inspection invoice totals including aged invoices and inspection thresholds..
- Provide analytical, report creation, and metric tracking support to the Geospatial Services team and others as required.
- Also participate in the evaluation and documentation of business processes and facilitate the implementation of the business process improvements within the Geospatial Services team and others as required.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by or those an employee encounters to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk; stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.
This position has general sedentary office environment. The noise level in the work environment is usually moderate.
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