Chief of Staff Job at Extend Your Team
Job Information
Industry
Financial Services
Work Experience
5+ years
Remote Job
Job Description
This is a remote position.
A. ABOUT EXTEND YOUR TEAM
Who Are We?
Being driven, passionate, and genuine is what connects us. If this describes you, then it’s time for you to join us!
At Extend Your Team, you’ll find a place where you can nurture your talent and learn new ones as you go. You’ll get the chance to connect with other like-minded VAs and be able to work with an amazing team that is committed to their work, have a sense of purpose, and can handle adversity with humor and grace.
We are a premium US-based talent network where you are not only "a VA in the Philippines" but a valued member of the team.
How are we different?
- Top Tier Benefits - We respect your time and your needs. We show it by making sure you get compensated well without any delays.
- Unlimited Online Training - You can gain access to different online courses such as Digital Marketing, Six Sigma, Programming, and more!
- No Ghosting - We do not ‘ghost’ you and not pay
- Monthly Support - We will check in with you regularly to make sure you are successful
- Your Voice Matters - We encourage feedback and suggestions within the team. We do not believe in hierarchy and believe in Agile HR
B. ABOUT THE ROLE
The Chief of Staff will be an entrepreneurial, high-potential, and analytical generalist who is immensely curious and brings an extreme degree of discretion and professionalism to their work to be the right hand to the client. In addition, S/he should be passionate about solving problems, creating order out of chaos, and developing and implementing strategies to achieve goals. This role will support the client directly across management, strategy, and operations responsibilities. The day-to-day will be a balance between strategic brainstorming, project management, process building, coordination, and execution.
Expected Work Hours and Time Zone
This is a full-time, permanent work-from-home opportunity. You are expected to work 40 hours weekly, Mondays to Fridays, during US business hours. You are also expected to work on occasional weekends due to business needs.
As Chief of Staff, you will provide excellence by:
Direct Support of the Client
Strategically managing the client’s time: coordinating meetings, evaluating opportunities, and determining fit with priorities
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Reviewing Client Communications: drafting content, reports, speeches, or presentations for the client
Monitoring information flow: acting as a gatekeeper
Make travel and accommodation arrangements
Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
Replying to emails daily and responding regularly
Answer the main phone line and respond to inquiries.
Strategically managing the client’s time: coordinating meetings, evaluating opportunities, and determining fit with priorities
Strategically managing the client’s time: coordinating meetings, evaluating opportunities, and determining fit with priorities
- Complete a broad variety of administrative tasks
Meeting & Event Preparation
Managing the meeting cadence for the project stakeholders and/or clients, ensuring materials are sent in advance, time is well spent, and objectives are achieved
Meeting preparation and follow-up: reviewing upcoming meetings and sending out agendas or documents to meeting attendees as necessary
Take minutes during meetings
Refining the presentation deck by reviewing it, proposing ideas, and revising it if necessary
Planning and leading events which includes contacting vendors if needed
Project Management
Creating, implementing, and overseeing large, often cross-functional organization-wide projects or initiatives
Bring together multiple stakeholders and help drive decisions
Researching, benchmarking, analyzing data, and making recommendations
Creating systems and processes to streamline operations plus ensuring that all of these are documented
Follow-up completion of tasks per project or department and provide updates to the client regarding the progress
Requirements
Consider yourself highly qualified if you:
- Excellent problem-solving skills
- Ability to work well under pressure and follow through on items to completion while maintaining a professional demeanor
- Adaptable and client-focused
- Precision-oriented and a systemic thinker
- Extremely versatile, dedicated to efficient productivity
- Proven success in a leadership role
- Program planning and implementation skills
- Expert leadership, mentorship, and motivational skills
- Demonstrated drive for results through a history of achievements and strategy
- History of driving complex projects in the face of ambiguity
- Demonstrated career progression with increasing responsibility over time
- Outstanding communication and presentation skills
- Background in Private Equity is a plus
- Familiarity with several project management and web-based tools
- Curiosity and an aptitude to learn new applications
Benefits
As a virtual outsourcing company that invests and deeply cares about their freelancers and individual contractors, we aim to provide the best possible remote working experience for everyone, starting with the benefits.
- Enjoy HMO after your first month, no need to wait for 3 months or 6 months!
- Internet issues at home? Don’t worry, we got you! We will reimburse your internet expenses of up to $50/month after your first month!
- Not interested in an internet allowance but perhaps you are more keen on enrolling a free dependent for the HMO? You have the freedom to choose! We let our employees choose to get either a $50 monthly internet allowance or ONE FREE dependent for HMO! *enrolling additional dependents is possible with a one-time salary deduction of PHP 4,200 per quarter
- Be there with your family & loved ones in crucial times - whether it’s a celebration or an emergency, you deserve to be with your family! We are providing 5 PTOs per year after 6 months!
- Get paid on US Holidays when your client's business is closed
Looking for more perks and discounts? Well, look no more! Join us and enjoy the following (courtesy of our HMO partner):
- Celebrate your special day with a delicious Red Ribbon birthday cake
- Discounted monthly rate in Gold’s Gym - for you and two more friends/family! (Because committing to a healthy lifestyle is not fun if you are alone…)
- Free Eye Check-Up and discount on selected items in Sarabia Optical
- Discount card from Coffee Bean and Tea Leaf (discounts, unlimited internet access, earning point system)
- Discount codes from Grab
As we continue to grow. more benefits are being planned to be rolled out soon!
Please Note :
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