ADMINISTRATIVE ASSISTANT I Job at State of Illinois
Agency: Department of Labor
Closing Date/Time: 11/23/2022
Salary: $4,738.00 - $6,964.00
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number
20391
We recommend a copy of your resume be included with the application.
The Illinois Department of Labor (IDOL) is one of Illinois' most important and dynamic Agencies. With an annual budget of $17 million, and an authorized staff more than 100 full-time employees, IDOL has the capacity and capability to provide administration and enforcement of over 25 labor and safety Laws. Here at IDOL, we take pride in our Agency's mission: to promote and protect the rights, wages, welfare, working conditions, safety and health of Illinois workers through enforcement of state labor laws, and to safeguard the public through regulation of amusement rides and to ensure compliance with all other labor standards.
The administrative Assistant l position is in our downtown Chicago office located at 160 N. LaSalle Street, Chicago, IL. This position serves under the direction of the Public Service Administrator and is responsible for all support and administrative duties in the Nursing Agency Licensing Act section and is required to assist the manager in the operation of the NALA section. The ideal candidate should also be hard working, able to communicate and a team player. This unique opportunity offers an exceptional benefit package to include health insurance, including vision care and dental, Deferred Compensation, life insurance and retirement. If you desire to become a valued member of a hard-working and respected team and are up for a challenge or a change in your career, please take this opportunity to apply for this rewarding and gratifying position.
Job Responsibilities
Performs all support and administrative duties in the Nursing Agency Licensing Act section required to assist the manager in the operation of the NALA
- Creates and maintains and electronic and legacy filing system for NALA.
Using highly technical knowledge of the NALA acts, reviews all electronic mail, US Postal and courier mail, to determine jurisdiction under the ACT, responds to or distributes mail to appropriate staff
Controls and maintains NALA Special Accounts Fund. Inputs checks received because of licensing fees for the yearly payment of checks
Reviews and designs new forms for use by NALA program
Answers NALA section's telephones answering complex technical questions concerning NALA
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration
- Requires two years of professional experience in a public or private organization
Preferred Qualifications (In Order of Significance)
- 1 year of utilizing Microsoft Office suite, mainframe, and personal computer operations
- 1 year of experience writing concise and complex documents
- 1 year of experience in customer service or one-year in a support role
Work Hours: Monday - Friday, 8:30am - 5:00pm
Work Location: 160 N LaSalle Street, Suite S-1200 Chicago IL 60601
Agency Contact:
Craig Morrison
Email: dol.applicants@illinois.gov
Phone #:217-557-0819
Job Family: Clerical and Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
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