SUMMARY: The Administrative Assistant is a critical team member supporting the internal operations and administrative needs of Kraft Analytics Group (KAGR). The candidate will manage the day-to-day operations of the office of the CEO, including scheduling and prioritizing meetings/appointments, managing travel and meeting logistics, preparing & editing correspondence and presentations, representing the organization to customers either in person or over the phone. This individual should be highly organized and able to multi-task to meet the deadlines in support of the CEO and KAGR’s broader goals. Additionally, this role will require well-developed communications and reading skills as well as knowledge of grammar, spelling and punctuation. Ability to problem solve and pivot quickly will be critical to the position’s success.

DUTIES AND RESPONSIBILITIES:

Provide exemplary service and support to visitors

Assist with any needs of the executives or their administrative team, as needed

Answer and direct phone calls

Produce and distribute correspondence, memos, letters, faxes and forms

Organize and schedule meetings and appointments

Maintain contact lists

Book travel arrangements, as needed

Order office supplies

Special Projects and assignments as business dictates

Position will require limited nights and/or weekends, to be scheduled in advance

Responsible for the maintenance, creation and control of all personally identifiable information or any other information protected by any Confidentiality or Privacy Standards or Company Policies that you have access or knowledge of, including but not limited to any state or federal regulations including HIPAA

SKILLS AND QUALIFICATIONS

• Exemplary interpersonal skills and customer service that consistently demonstrates diplomacy
• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Excellent time management skills and ability to multi-task and prioritize work
• Proficiency in MS Office
• Confidentiality and discretion required
• Bachelor’s Degree preferred
• 1-3 years of administrative experience required

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel
• The employee frequently is required to talk or hear
• The employee is occasionally required to reach with hands and arms
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

WORK ENVIRONMENT

Discreet and quiet office space

CERTIFICATES, LICENSES, REGISTRATIONS:

N/A

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Foxborough, MA 02035: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Foxborough, MA 02035

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