2489BR Job at Hexagon Geosystems
The Hexagon North American region shared services team is looking for a T&E Analyst to lead employee travel booking and expense reimbursement processes. This is a great role to kick-start your career in a global organization as you will be trained on the day-to-day responsibilities and be a key part of ongoing organizational transformation. Located in the northeast Atlanta area, this role will need to be an internal-customer-focused team member who is excited to learn, comfortable with ambiguity, and thrives on helping develop and iterating processes.
Purpose of Position:
Work in the global business services team to lead the travel and expense reimbursement program by supporting expense and travel automation, credit card management, and SAP reconciliation.
Major Areas of Responsibility:
Purpose of Position:
Work in the global business services team to lead the travel and expense reimbursement program by supporting expense and travel automation, credit card management, and SAP reconciliation.
Major Areas of Responsibility:
- Maintain the ongoing support of travel and expense software. (onboarding/offboarding employees, troubleshooting issues, and expense auditing
- Manage the corporate credit card program: onboarding/offboarding employees, compliance documentation
- Reconcile T&E and accounting (SAP) systems: ongoing work each week to reconcile credit card transactions
- Help implement new technologies and processes
Desired Skills
Knowledge & Experience Required:
- Bachelor’s degree
- High attention to detail
- Strong communication skills
- Desire to learn accounting concepts like accruals, and journal entry postings
- Working with Management, Accounting staff, and Credit Card Companies to set up and monitor implementation of new business units on Certify Travel Expense reporting. Ensure that the credit card feed is setup and works properly.
- Learn how to use the credit card company’s website platform for new credit card requests, credit card deactivation, and pulling monthly credit card statements.
- Add new users or deactivate user accounts on Certify or Rydoo as requested from Lifecycle forms or individual requests from Managers or HR.
- Validate an individual’s HR SAP Employee ID in their Certify Employee ID and SAP Employee Vendor master so that reimbursements upload correctly.
- Add new card numbers into the user’s account so that the charges import into their account.
- Add or change Categories and GL codes as requested by appropriate Accountant for each entity.
- Add and remove projects for entities where the Accountants don’t do it themselves.
- Update managers as needed.
- Train new users on using Certify, Rydoo, or other tools; uploading receipts, drafting imported expenses, matching receipts with expenses, and submitting reports for Manager approval and processing by Accountant.
- Train new managers on reviewing and approving or disapproving expense reports. Also train them on reports they can pull for their employees.
- Train Accountants for new entities on how to review and process expense reports. Also, train them on uploading the AP reports into SAP and processing the batch, fixing errors as needed. Posting to expenses and offsetting the Credit Card Vendor. Reconciling SAP vendor balance to Certify Rec users’ balances. Then clearing the expenses against the monthly Credit Card payments.
- Train Accountants to pull Expense Detail Report to report totals to insurance company for auto policy, rebill expenses, or analyze data. And pull Expense Accrual Report adding a column for YR + Mnth to check balances against Certify Rec and to help with sending email reminders for individuals to submit their expenses.
- Help resolve any issues the User may have with the website. May also need to have them submit a support ticket if they have issues with the mobile app.
- Pull reports to analyze data and report to management as requested.
Job Family
Finance and Controlling
Employment Type
Professional
City
Norcross, GA
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