Volunteer Coordinator Job at Four Seasons, The Care You Trust
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May 17
Wednesday 11am-1pm
571 S. Allen Rd, Flat Rock, Greatrex Campus
May 24
Wednesday 9am-1pm
@ 571 S. Allen Rd, Flat Rock, Greatrex Campus
May 31
Wednesday 10am-3pm
21 Long Shoals Rd, Arden (Four Seasons Home Store)
please email awilliams1@fourseasonscfl.org for more info
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May 18
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Volunteer Coordinator
Reports To: Employee & Volunteer Solutions Manager
Status: Exempt (Salaried)
FT, PT, PRN: Full Time
Shift: Monday-Friday, 8:00AM-4:30PM
Location: Flat Rock, NC
Service Area: Rutherford, Polk, Transylvania and Henderson counties
Position Summary:
The Volunteer Coordinator recruits, assists in training, and managing volunteers for various Four Seasons service projects that address specific program and community needs.
Essential Duties & Responsibilities:
- Assists the Employee & Volunteer Solutions department with adhering to best practices, ensuring compliance, and that processes meet the needs of the department and organization.
- Assists the Employee & Volunteer Solutions Manager in expanding the Four Seasons Volunteer Program by recruiting, training, placing, supervising, and supporting volunteers.
- Maintains documentation related to volunteer information, assignments, and activities including volunteer personnel files and database in accordance with agency, Medicare and Joint Commission regulations.
- Responsible for the development, placement and supervision of Agency Support volunteers in the following settings: administrative, baking, community outreach, facilities, Faith Community Representatives, fundraising, Home Store, maintenance, sewing and special events.
- Responsible for training and onboarding of new volunteers in all regions, including video training.
- Responsible for ensuring Agency Support Volunteer Hours are reported accurately.
- Assists in planning and implementing social activities and support/educational in-services for volunteers.
- Assists in writing newsletters, and general correspondence to staff, volunteers and community members.
- Assists Employee & Volunteer Solutions Manager in planning and implementing a volunteer recognition program.
- Provides administrative support to the First Impressions Administrator, as available.
Knowledge, Skills & Abilities:
- Knowledge of human resources functions and/or operations;
- Knowledge of administrative skills;
- Knowledge of HIPAA privacy rules and regulations;
- Knowledge of HRIS records systems;
- Consistent data entry skills;
- Excellent attention to detail and accuracy;
- Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Publisher;
- Excellent organization skills;
- Excellent interpersonal skills;
- Excellent written and oral communication skills;
- Working knowledge of multi-media marketing techniques;
- Demonstrates critical thinking skills;
- Excellent customer service skills;
- Ability to work independently with minimum supervision;
- Ability to be flexible and accommodating;
- Ability to focus on details;
- Ability to use good judgment, take direction, and ask for help when needed;
- Ability to work under pressure to meet deadlines;
- Ability to take initiative;
- Ability to interact with various departments throughout the organization;
- Ability to work flexible hours, if needed;
- Ability to participate as a team player to coordinate projects;
- Ability to plan, prioritize and coordinate multiple projects;
- Ability to drive to and from various locations.
Minimum Qualifications:
Education:
- Bachelor’s Degree or equivalent experience in social science, education, public relations, behavioral science, or business is preferred.
Experience
- At least one year of experience in volunteer coordination or related field.
- Public speaking training or experience.
Licensures & Certifications
- Valid driver’s license and proof of automobile insurance.
Physical Demands:
- Ability to sit for prolonged periods of time; in excess of four hours per day;
- Constant use of hands to finger, handling, or feeling; reach with hands and arms; and talk; or hear;
- Ability to occasionally lift and/or move up to 10 pounds;
- Specific vision abilities required are close vision and distance vision with the ability to adjust focus.
Other Duties
- Assist Employee & Volunteer Solutions Manager in providing education to Four Seasons staff on the value and role of volunteers and on working effectively with volunteers;
- Assist approved staff, by coordinating, or participating in, community events and speaking engagements as an informed representative of Four Seasons;
- Provide appropriate communication, written and verbal, to the Employee & Volunteer Solutions Manager on status of current and upcoming projects;
- Adapt to meet the needs of the Employee & Volunteer Solutions Department as determined by agency goals and initiatives;
- Ability to be flexible in working hours, including weekends or nights, as necessary;
- Perform other duties as assigned.
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