Student Activities Specialist

Tsaile Campus

Duty Schedule:

8:00 AM - 5:00 PM Monday through Friday (Flex Schedule), Some Weekends

Summary/Objective of Position:

The Student Activity specialist will assist the student activities department in developing, implementing and evaluating a comprehensive program that delivers quality and diverse extra-curricular activities and functions on campus, and enhance the growth and development of all students by providing social, cultural, recreational, and educational opportunities for all students to engage with the campus and the college community. The student Activities Specialist coordinates with external agencies, entertainers, performers and regularly interacts with departmental staff, faculty, and student leaders.

Description of Essential Functions of the Position

Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Student Activities Specialist contacts artists, vendors, performers and other agencies to obtain cost estimates and discuss event logistics. Maintains a positive and professional working relationships with external agencies and within the campus community.
Coordinates, prepares, and disseminates publications related to student activities, and student services, to students, staff and the community. Assists in preparing and editing fliers, posters, literature and other materials prepared for on campus distributions. Implements and oversees processes for posting/distributing of materials on campus as requested;
Maintains accurate records of all Student Activities (including event proposals, budgets, contacts, contracts, media/publicity, and evaluations) Completes financial paperwork and communicates with Student Activities manager to ensure all documents is submitted in a timely manner.
Ensures event details are updated on campus Student Activities Calendar.
Answers phones and a variety of customer inquiries in a professional and courteous manner.
Schedules appointments for meetings and events, files, sorts mail, performs data entry, manages event equipment inventory, assists with tracking department expenses, and runs errands on campus.
Organize the booking of facilities, training sessions, workshops with other departments, community organizations, and student clubs.
Maintains confidentiality of information exposed in the course of business regarding students, supervisors or other employees;
Contributes to a safe educational and working environment by participating in all drills and training and being prepared to take action should a health or safety emergency occur;
Performs all other duties, as assigned
Supporting the implementation of Dine College Strategic Plan.
Assists in coordinating distribution of Student Identification Card.

QUALIFICATIONS

Education & Experience

Minimum:

Associates Degree

Ability to perform accurate, detailed work

Demonstrated ability to work with a diverse student population and campus community

Demonstrated ability to work in a fast-paced, changing environment

Preferred:

Experience planning events on a college campus

Prior involvement with or frequent participation in campus activities

Excellent communication skills with the ability to communicate clearly and concisely, both orally and in writing

Knowledge:

Demonstrates understanding of, and a commitment to: the community college mission and purpose; teaching and learning; high academic standards; and, student success;

Excellent organization skills
Ability to perform accurate, detailed work
Demonstrated ability to work with diverse student population and campus community
Demonstrated ability to work in a fast-paced, changing environment
Ability to adhere to work rules, follow directions, use time effectively, and meet deadlines
Ability to operate an office work station, utilizing word processing, spreadsheet and other software

Skills:

Ability to work independently and with groups, dependable and responsible, detail-oriented, a sense of personal responsibility, and organizational skills. Ability to manage multiple ongoing projects and Moderate experience with Audio and Visual Set up.
Knowledge and experience using integrated software systems and Microsoft applications (with proficiency in MS Word, Outlook, Publisher, Excel, and PowerPoint presentation);
Knowledge of Navajo Culture & Language Preferred
Coordinate and organized meeting and special events

Abilities:

Performs moderately complex clerical duties, assisting with the collection of data, compiling statistics, maintaining long-range calendars of multiple venues.
Coordinate multiple recreational, educational, and social program
Work primary, but not exclusively, in a climate controlled environment with minimal safety/health hazard potential or work hazards;
Ability to work a flexible work schedule including evenings and weekends as needed

Physical Requirements, Work Environment & Travel:

The position requires average ability and good physical condition;
Ability to lift and carry moderately heavy materials weighing up to approximately 25 to 50 pounds;

Work may require sitting, near vision use for reading and computer use, lifting, stooping, bending, stretching, walking, standing, pushing, pulling, reaching, and other physical exertion.