Biotrial, a leading provider of high-quality pharmacology services, is seeking a Recruitment Coordinator to supervise the team who recruits and enrolls healthy volunteers for Biotrial clinical studies. This position ensures the required number of volunteers is timely available, and the recruitment procedures are performed successfully and according to Good Clinical Practice, Biotrial Standard Operating Procedures, and clients’ requirements.This is a full-time position eligible for benefits.

This position will work in Biotrial’s Clinical Pharmacology Unit and U.S. headquarters in Newark, New Jersey.

Key responsibilities include but are not limited to:

Ensure that studies are delivered according to Sponsor requirements on time and with high-quality standards:

• Prepare recruitment strategies before any study recruitment, and present them to the sponsor, when necessary
• Participate in the scheduling of the recruitment activities in close collaboration with the screening Lead and the Clinical Unit Coordinator
• Organize the teamwork, liaise with the screening Lead, and deliver weekly study trackers to the CPMs

Supervise the team to conduct the different steps for the healthy volunteers & patient recruitment:

• Filter the database to extract healthy volunteers and patients’ listings from our recruitment database to efficiently recruit for all our studies
• Organize the teamwork and participate in the conduct of finalizing incomplete profiles, answering incoming calls for database entry, and performing cold calling, when necessary
• Contact and pre-screen potential subjects to determine eligibility for clinical trial participation, using protocol inclusion/exclusion criteria

Ensure that work remains compliant with regulatory guidelines, safety requirements, quality control standards, and the Company's Standard Operating Procedures:

• Ensure that the last version of the IRB-approved documents is in use by the recruitment team
• Provide proper training for the recruitment team and follow up with the documentation in collaboration with the QA team
• Ensure that the VCT and the ClinCard platforms are properly used and updated by the recruitment team
• Draft and revise the SOP relevant to the recruitment activities

Lead and participate in the advertising campaigns related to the healthy volunteers & patient recruitment:

• Responsible for the regulatory process (IRB authorization) for the use of recruitment advertisements
• Draft the communication texts - generic or study-specific – to submit to the IRB by the CPM
• Collaborate with the Communications and Digital Marketing team to prepare Internet and Social media Ads - generic or study-specific – to submit to the IRB by the CPM
• Schedule text and e-mail blasts to be sent by the Communications and Digital Marketing team to a selection of healthy volunteers & patients
• Collaborate with the Communications and Digital Marketing team to outreach promotion activities to improve healthy volunteers & patient recruitment
• Organize the team work to send Screening Visits reminders and emails to the volunteers

Lead and manage the recruitment team to bring success and fulfillment:

• Organize and follow up on the team schedule and performance
• Perform individual performance reviews and propose individual advancement
• Provide ideas to improve the recruitment process efficiency, using the recruitment team feedback
• Work closely with the IT team to provide feedback and suggestions regarding the recruitment database development

Education and Qualifications:

• Bachelor's Degree in a relevant scientific or administrative field required, Master’s degree preferred.
• At least five years of relevant job experience in healthy volunteers and/or patient recruitment.
• Language: English professional proficiency is required, and Spanish professional proficiency is preferred

Other Skills and Abilities:

• Excellent management, communication, and etiquette skills
• Ability to write reports and correspondence and speak effectively before groups of customers or employees of the organization.
• Knowledgeable in all stages of the clinical research process.
• Experienced user of Microsoft Office Suite, including Word, Access, and Excel.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Creative thinker, able to work independently, efficiently, and accurately with high productivity.
• Collaborative team leader, able to motivate, bring change and innovation, and work closely with other teams.

Other Qualifications:

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear. The position may require sitting for significant periods of the day while working on the computer or talking on the telephone. The employee must occasionally lift and/or move items weighing up to 50 pounds.

Work Environment: This job operates in a clinical research setting. This role routinely meets healthy volunteers and patients who may have contagious illnesses.

With over 30 years of experience in providing scientific and medical services in Early Clinical Development, Biotrial possesses one of the largest clinical capacities in Europe. The company’s new, 60,000 sq. ft., 110-bed, state-of-the art Clinical Pharmacology Unit is in the heart of University Heights Science Park, attached to Rutgers/NJMS and the University Hospital.

Biotrial is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.'
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Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely

• No

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Are you bilingual in English and Spanish?

Education:

• Bachelor's (Preferred)

Experience:

• clinical research healthy volunteer or patient recruitment: 5 years (Preferred)

Work Location: In person

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