Part Time Office Specialist II - Fire & Rescue Job at City of Anaheim, CA
Description
The City of Anaheim Fire & Rescue Department seeks a dynamic, highly organized Part Time Office Specialist II to support the Emergency Medical Services (EMS) division. The Part Time Office Specialist II will collaborate with EMS Management on Anaheim’s new Ambulance Program, as well as support the Paramedic Membership Program. This new position will be the frontline representative for the division supporting internal and external customers, and will assist with marketing and research while coordinating with partners and various internal departments.
Qualified candidates will have at least two (2) years of experience that includes performing journey-level clerical work in a professional or technical environment.
Ideal candidates will:
- Be enthusiastic about supporting a growing program.
- Possess excellent customer service and interpersonal skills.
- Be detail-oriented.
- Exhibit honesty, integrity, and a strong work ethic.
- Exercise good independent judgement.
- Be proficient with Microsoft Office applications (e.g., Excel, Outlook, Word).
This part time position is designated to average 30 hours per week, with no minimum hours guaranteed. Candidates must be available to work between 8AM to 5PM, Monday to Friday.
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.
Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
Proofread materials for clerical accuracy and spelling.
Copy, collate, staple and otherwise bind a variety of materials.
File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.
Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.
Receive, open, date stamp and distribute incoming mail and process outgoing mail.
Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.
Make routine mathematical calculations.
Perform related duties and responsibilities as required.
Qualifications
Experience: Performing varied journey-level clerical work.
Knowledge of: Modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar and punctuation; basic math; and record keeping methods.
Ability to: Learn to efficiently operate a computer terminal and use associated software; accurately transcribe recorded information into a readable format; effectively answer and process telephone calls; read, understand and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them without immediate supervision; maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations. For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.
Supplemental Information
This part time position is designated to average 30 hours per week, with no minimum hours guaranteed. Candidates must be available to work between 8AM to 5PM, Monday to Friday.
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Friday, February 10, 2023 at 5:00PM . Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
The selection process will consist of a minimum of skills examination and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer
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