Job Purpose:

• A supervisory position that ensures that all functions of an office are being coordinated and that the office and business needs are being fulfilled.

Duties and Responsibilities:

• Maintains office services by organizing office operations and procedures; overseeing or preparing payroll; AP/AR; and inventory management within QuickBooks Enterprise
• Leads in continuous improvement in business office activities and their integration into the Log10 Quality programs.
• Client onboarding, support and correspondence
• Client order fulfillment
• Maintains personnel files
• Oversees and manages company business credit card program; reviews statements; orders or cancels cards; ensures timely payment of monthly statement; manages rewards program
• Oversees and manages company benefit and insurance programs
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
• Completes operational requirements by scheduling and assigning employees; following up on work results
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contributes to team effort by accomplishing related results as needed.
• Provides general support to visitors
• Conducts onboarding of new hires
• Plans or assists in planning in-house or off-site activities, like parties, celebrations, and conferences
• Complete required business office audits (insurance audits, etc.)
• Oversees the Log10 UPS & FedEx accounts and assists with Log10 shipments
• Acts as a member of the Log10 Food Safety & Quality Team
• Other Duties as Required

Qualifications:

Minimum Qualifications:
Education

• Bachelor’s degree in management, business, business administration or IT or another business-related degree

Specialized Knowledge

• Advanced Computer Skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Highly Proficient in QuickBooks Enterprise
• Familiar with/proficient on Payroll System

Skills

• Ability to Follow Written and Verbal Direction
• Excellent Written and Verbal Communication Skills
• Ability to Lead a Team of People
• Excellent Time Management Skills and Ability to Multi-task and Prioritize Work

Other Characteristics

• Attention to Detail
• Able to Work Independently
• Able to Make Sound Decisions
• Positive Attitude and Ability to Work as Part of a Team

Professional Certification(s)

• Facility Management Professional or Certified Facility Manager certifications, a plus

Experience

• At least 5 years experience in an office environment utilizing QuickBookas as an administrative assistant, administrative coordinator, Office Supervisor, or Manager.
• At least 2 years of supervisory experience, preferably in an office management role

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