The Marketing Assistant is responsible for providing support to the firm’s marketing and business development efforts related to seminars, events, database administration, and marketing material production. The Marketing Assistant must be a creative, independent thinker with a sharp eye for detail, and an organized multitasker. The position offers opportunity for significant advancement based upon performance measures.

Job Responsibilities:

• Assist with planning firm events, sponsorships, speaking engagements, and participation in professional and industry conferences
• Assist attorneys with preparation for client/prospect visits, including preparing presentations, packaging marketing/advertising materials, catering arrangements, etc.
• Maintain and coordinate firm’s Continuing Education (CE) program for clients.
• Coordinate with various Departments of Insurance (DOI) and other organizations to acquire and maintain CE accreditation
• Ensure CE program compliance with DOI guidelines and assist in the development and administration of appropriate procedures to meet accreditation guidelines
• Submit CE applications to accrediting agencies, ensuring timely submission to meet deadlines
• Submit attendee credits to agencies and maintain required documentation/records
• Plan, coordinate and attend CE training seminars

• Maintain calendar of CE and marketing events; work collaboratively with internal and external constituents to provide appropriate, accurate and timely scheduling details while meeting deadlines

• Maintain marketing database
• Input and update client/prospect information
• Record event and marketing activity
• Enter and maintain data regarding marketing/business development expenses
• Ensure data is imported/recorded accurately and in-line with database guidelines and naming conventions

• Maintain archives and files of various materials received from individual attorneys and practice groups, including, but not limited to attorney bios, resumes, articles, newsletters, presentation materials, and proposals
• Draft, edit and proof content for the website, social media, marketing collateral materials, and other market-facing materials, including bios, press releases, and alerts

• Respond to internal and external request for marketing materials
• Order and maintain inventory of collateral materials and promotional items

• Provide administrative support to department manager and all others in the firm performing marketing functions as needed
• Assist with maintaining firm’s social media presence, including monitoring activity and posting content
• Additional duties as assigned

Additional Skills and Requirements:

• Bachelor Degree in Marketing, Public Relations, Communications or a related field, and 1-2 year(s) of marketing experience
• High level of proficiency using Microsoft Office - Outlook, Word, Excel, and PowerPoint (Adobe Creative Suite and WordPress preferred)
• Well-versed in various social media platforms Ability to prioritize competing needs, meet tight deadlines, and work well under pressure and with minimal supervision
• Exceptional writing and proofreading skills with a passion for creating content
• Candidates must have outstanding communication skills, both written and verbal; uses clear and concise language
• Acute attention to detail
• When applying for this position please list the application date at the end of your resume
• Creative problem-solving skills
• Shows initiative through contributing ideas and solutions to meet business objectives

The marketing assistant is a hybrid position upon the successful completion of training and supervisor approval, and must reside in Charlotte, NC.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• WordPress: 1 year (Required)
• Marketing: 1 year (Required)
• Microsoft Office: 1 year (Required)

Work Location: One location

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