Human Resources Coordinator Job at Loews Hotels & Co.
Headquartered in New York City, located in midtown Manhattan on New York’s famed Eastside, our Loews Hotels & Co Home Office teams provide support to all our properties throughout the United States and Canada. Our talented teams provide guidance over strategic planning, operations, revenue management, communications, marketing, finance, human resources, and information technology.
Reports to: Directly reports to the Chief People Officer. This role also supports and works closely with other leaders on the Corporate HR team as needed.
Overview: The Human Resources Coordinator provides operational and administrative support for the Corporate Human Resources team and interacts with all levels of staff regarding a variety of HR related matters. This role supports the Corporate Director of Human Resources in managing the day-to-day operations of the HR office.
What you will be doing:
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Consistently offering professional, engaging and friendly service; managing Home Office Team Members needs as required
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Assisting with on-boarding, including but not limited to processing new hire paperwork, coordinating on-boarding agenda, requesting IT access and equipment, ordering business cards, and transacting appropriate actions in HRIS
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Overseeing the compliance, monitoring and maintenance of I-9 Employment Eligibility Verification records
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Ensuring that all separation paperwork is completed, including unemployment notices and separation checklists
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Answering questions regarding benefits, PTO, LOA plans and other HR-related questions
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Assisting Team Members with HRIS self-service application, travel discount program, and other similar tasks
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Reviewing and approving requests for Team Member Travel Discount forms
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Assisting with coding and submitting HR department related invoices
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Managing the company match for charitable donations process
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Scheduling Team Members to attend New Hire Orientation
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Assisting with special project, planning Team Member events such as health and wellness fairs, community service activities, engagement events, etc.
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Completing requests for employment verification and unemployment claims
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Administering the day-to-day operations of the Corporate HR office, which includes but is not limited to; scheduling meetings, mail, photocopying, ordering office supplies, requesting ID cards, completing and circulating meeting minutes, maintaining HR files according to records retention guidelines
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Coordinating business travel arrangements for Chief People Officer when required; including creating/submitting expense reports
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Coordinating meetings and events as required by HR leadership which may include; corporate meetings, industry related meetings/visits, special events, etc.; including the preparation of PowerPoint presentations
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Providing a professional & timely response to all forms of communication; incl. routing of all incoming correspondence
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Maintaining excellent collaborative working relationships with colleagues and related departments
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Following departmental and Company policies, procedures and service standards
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Attending all required meetings and trainings
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Performing other duties as assigned by management
Your experience/skills include:
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The successful candidate must be proactive and engaging, flexible in nature, possess sound judgment with a collaborative style that fosters teamwork and cooperation beyond the immediate team to the broader organization
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At least 1 year of progressive Human Resources experience required
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Relevant administrative experience preferred
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High school diploma or equivalent required
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College course work/college degree in related field preferred
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Experience with HRIS/Workday preferred
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Strong Microsoft Office skills, including use/navigation of Excel, PowerPoint, Outlook, and Word
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Ability to create professional and properly formatted presentations, paying close attention to details
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Ability to effectively communicate both verbally and in writing, with all levels of employees and guests in an attentive, professional, courteous and service oriented manner
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Effective at listening to understand and clarifying concerns raised by Team Members
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Strong ability to multitask and prioritize departmental functions to meet deadlines
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Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner
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Maintain regular attendance in compliance with Loews Hotels & Co standards, as required by scheduling, which will vary according to the needs of the hotel
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Maximize efforts towards productivity, identify problem areas and assist in implementing solutions
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Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary
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Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives
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Must be able to maintain confidentiality of information
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Must be capable of working independently, with strong organizational skills, as well as collaboratively, and take a proactive approach and anticipate needs.
What you can expect:
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A hybrid work schedule (Monday – Friday)
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Competitive health & wellness benefits, 401(K) & company match
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Paid Sick Days, Vacation, and Holidays
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Training & Development opportunities, career growth
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Salary range, based on experience, is $31.00/hr - $36.00/hr
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Bonus eligibility
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Hotel discounts
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A supportive and collaborative work environment
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