Pine Tree Legal Assistance

Finance and Human Resources Coordinator

PURPOSE OF JOB:

Pine Tree Legal Assistance is seeking an accounting savvy Finance and Human Resources Coordinator to join our growing team! Founded in 1968, PTLA is Maine’s oldest and largest civil legal aid provider offering advice, education, and free representation in civil legal matters affecting low-income individuals, such as evictions, housing discrimination, public benefits, consumer credit, domestic violence, divorce and custody, and legal issues affecting indigenous peoples, veterans of foreign wars, and farmworkers.

The Finance and HR Coordinator is primarily responsible for fiscal grant tracking and reporting, processing biweekly payroll, and benefits administration. This individual works under the supervision of the Finance Director and performs work overseen by both the Finance Manager and HR Manager as part of a 5-person Finance and HR team.

The Finance and HR Coordinator functions as a key member of the Administrative Office of Pine Tree Legal Assistance and provides ongoing insight and support to other members of the Administrative Office as needed.

All work must be done in compliance with the PTLA Fiscal Manual and relevant audit and financial policies and guidelines (including those from PTLA, the State of Maine, LSC or OMB), and ERISA rules. Most of the job functions are subject to strict deadlines.

This is a full-time position based in Pine Tree’s Augusta office location.

ESSENTIAL JOB FUNCTIONS:

• Fiscal grant administration: The Finance and HR Coordinator will be the person primarily responsible for fiscal grant administration and reporting. This includes reviewing grant contract terms and conditions, learning and staying up-to-date on the rules and regulations of different grants, keeping detailed records of grant expenses reported, extracting expense information from the accounting software and analyzing the expenses to ensure accuracy and make determinations about allowable expenses for funders, tracking grant terms, and working with the Finance Manager on budgeting and closing out grants. The Finance and HR Coordinator will also work with the Grants Coordinator to ensure case deliverable and fiscal reporting is in alignment.
• Human Resources: The Finance and HR Coordinator will be responsible for biweekly processing of payroll through a third-party provider, maintaining up-to-date deductions, compensation, and all relevant record-keeping. Also, the Finance and HR Coordinator will be responsible for benefits administration, such as maintaining employee enrollments and changes, and will assist the HR Manager in all personnel records management.
• Supportive tasks: Assist the Finance Director and Finance & HR Managers in the financial, HR, and operating tasks required by the program.

QUALIFICATIONS:

Applicants should demonstrate the following:

• Commitment to the program’s mission and core values
• Strong and demonstrated accounting skills
• Proficient in Microsoft programs with high proficiency using Microsoft Excel
• Appropriate judgment in addressing and resolving financial and reporting issues in accordance with the relevant accounting principle or policy
• Experience processing payroll
• Experience with benefits administration
• Capacity to work collegially and effectively with others
• Strong attention to detail and accuracy in individual work
• Ability to maintain necessary systems to support work and work deliverables in a timely manner
• Ability to handle multiple responsibilities and to prioritize work as needed
• Desire to contribute to and maintain Pine Tree’s high standards for excellence

Applicant should have an Associate’s Degree and/or equivalent prior experience in business, accounting, benefits administration or fiscal grant administration practices. Experience in a non-profit environment preferred. Experience with Abila MIP Accounting Software, Employee Navigator, and Evolution payroll a plus.

Salary for the Finance and HR Coordinator position is based on experience. Benefits include 13 paid holidays, paid parental leave, sick leave, vacation leave, health insurance (PTLA covers portion of premium), vision and dental insurance, 403(b) Retirement Plan, Flexible Spending Account, HRA contributions to eligible employees, disability, life and AD&D insurance, voluntary life insurance, Employee Assistance Program, and wellness programs. This is a non-exempt position under the Fair Labor Standards Act.

Interested applicants should submit a letter of interest, current resume, and 3 professional references via Indeed.com or visit www.ptla.org for information on how to apply directly.

Pine Tree Legal Assistance is an Equal Opportunity Employer. We are committed to employing and supporting individuals who are passionate about social justice and have relevant work experience, regardless of their race, color, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, physical or mental disability, religion, familial status or experience with poverty, receipt of public assistance, or homelessness.

Job Type: Full-time

Pay: $48,360.00 - $70,330.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Augusta, ME 04330

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