MassMutual Oregon - Ranked once again, a “100 Best Companies to work for in Oregon” by Oregon Business in 2021! MassMutual is a Fortune 100 company, that was founded in 1851. We work with businesses, group employees, executives, individuals and families to offer protection, retirement and coverage options to help secure their financial future.

We have an opening for an Receptionist / Executive Assistant to the President,CEO. We are looking for someone to join our firm who will go the extra mile, sometimes two!

Receptionist Responsibilities Are

• Greet and announce agency visitors in a friendly, welcoming manner
• Answer incoming calls and direct to appropriate party
• Maintain cleanliness and stocking of break room
• Schedule conference room
• Notify building management of maintenance requests
• Prepare welcome packets and prepare assigned workspace for new associates
• Sign for and distribute income packages delivered to the agency
• Open, review, stamp all incoming and outgoing mail and fox correspondence according to compliance and supervisory guidelines
• Post agency outgoing mail and prepare UPS packages daily
• Prepare and send brokerage and any district/detached mail as appropriate
• Maintain office machinery and supplies including: postage meter, photocopier and fax machines
• Assist Director of Operations as needed

Executive Assistant Responsibilities Are

• Schedule and maintain appointment calendar and clarify conflicts for president
• Arrange all travel plans for President, others in the firm and 3rd party speakers
• Track any expenses incurred for the agency and provide to CFO
• Provide support to Leadership Team with the recruiting process and documents
• Assist Director of Operations with scheduling and coordinating all agency meetings
• Prepare correspondence to include letters, training documents, event approval forms etc.
• Work with all agency staff members in coordination of tasks
• Liaison between General Agent and producers
• Track and report Agency contests
• Maintain accurate Agency Calendars
• Ensure invitations are sent for all agency trainings and events
• Edit and distribute quarterly Newsletter
• Post requested documents in breakroom and mailroom as necessary
• Other duties as assigned
• Special projects as requested

Qualifications

• 2+ Years of office experience, preferable in a sales environment
• Proficiency in Microsoft suite products
• Excellent telephone skills
• Strong interpersonal communication skills
• Organizational and multi-tasking skills
• Detail oriented
• Willingness to cross-train in one or more areas

With MassMutual Oregon, you join a family and a long-standing reputable firm!

This Job Is Ideal for Someone Who Is:
Dependable -- more reliable than spontaneous
People-oriented -- enjoys interacting with people and working on group projects
Detail-oriented -- would rather focus on the details of work than the bigger picture
Autonomous/Independent -- enjoys working with little direction

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

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