Executive Assistant

The Tech Interactive

San Jose, CA

Who We Are

Since opening in 1998, The Tech Interactive has been an integral part of the San Francisco Bay area and is proud to serve families and young people through hands-on activities, experimental labs, and design challenge experiences.

Here at The Tech our mission is to inspire the innovator in everyone! We are a team of diverse individuals committed to creating learning experiences that empower young folks to innovate with creativity, curiosity, and compassion. We believe that technology is leading and transforming lives all over the world and we want to help develop the next generation of problem-solvers.

If you join our team, we know you will have a fulfilling and rewarding role focused on giving back to our community, especially those that have been historically marginalized and underserved.

Position Overview

The Executive Assistant to the President & CEO (non-exempt position) at The Tech Interactive provides administrative and coordinative support to the President & CEO while also working closely with The Tech’s leadership team and the board of directors. The Executive Assistant will also manage relationships with high-level donors, board members, community representatives, and staff members.

Responsibilities

• Manage complex, active calendars, identifying potential conflicts and making the most effective use of the President & CEO’s time.
• Manage frequent travel arrangements.
• Track expenses and create and submit monthly expense reports.
• Provide a diplomatic voice for the president’s office when interacting with different stakeholders (executives, board members, donors, members of The Tech Interactive, staff, and the community).
• Participate as an adjunct member of the leadership team, including scheduling meetings, coordinating agendas, tracking action items, and keeping team members informed of upcoming commitments and responsibilities.
• In partnership with the CEO and Board leadership, schedule board, executive committee, and other board committee meetings; manage logistics, including arrangement of facilities, AV support, and catering as needed.
• Support board and committee chairs by producing meeting materials, attending meetings, drafting and finalizing meeting minutes, and tracking action items.
• Maintain board records and files, including Articles of Incorporation and Bylaws.
• Assist with the research and development of emerging initiatives, providing summaries and recommendations as appropriate.
• Complete additional related tasks or duties as assigned by the CEO.

Requirements and skills

• 6+ years experience supporting a senior-level executive with demonstrated ability to anticipate needs.
• Experience prioritizing conflicting needs, handling matters expeditiously and proactively, and following through on projects to successful completion, often with strict deadlines.
• Demonstrated professionalism, judgment, and empathy; ability to use these skills to work both independently and cross-functionally.
• Exceptional organization and time management skills, with high attention to detail.
• Proficient technology skills including Google Suite, Microsoft Word, PowerPoint, and Excel with an ability to quickly learn new software and adopt new technologies.

Working Conditions and Schedule

This is an onsite position with the possibility of flexibility for working some days at an alternative work location. Flexibility will vary depending on the needs of the job.

Compensation: $46 - $55 per hour. Pay will be based on amount of EA and board experience.

Inclusion, Diversity, Equity, and Accessibility (IDEA) at The Tech

Our success is dependent on building teams that include people from different backgrounds and experiences who challenge each other’s assumptions with fresh perspectives. To that end, we look for a diverse pool of applicants including but not limited to those from historically marginalized groups — women, people with disabilities, people of color, people who are lesbian, gay, bisexual, transgender, and/or nonconforming, veterans, and people from different socioeconomic backgrounds.

The Tech will provide an equal opportunity in recruitment and employment to all individuals and will not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable law. Any applicant with a disability may contact The Tech Interactive to arrange for accommodations. Please contact the Tech at careers@thetech.org or call (408) 795 -6168.

Note that The Tech requires candidates to complete a background check prior to hire and to comply with its current COVID vaccination requirements. This includes initial series and first booster when eligible. The Tech follows all regulations regarding this policy and will evaluate all medical or religious accommodation requests.