The Executive Assistant provides thorough and professional administrative and coordination support to the Chief Executive Officer, Chief Administrative Officer, Board of Trustees, Board of Governors, Executive Deans, Vice Presidents, and administrative leaders reporting to the Chief Administrative Officer, as well as associated meetings, teams, and sub-committees as assigned. The Executive Assistant uses judgment and initiative to coordinate calendars, complete a variety of special projects, as well as prioritizing information. In doing so, the incumbent ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. The Executive Assistant works cooperatively with system-wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers.

This Position is hybrid works approximately 50% Remote, must live within driving distance of the Rochester campus.

Requires high school diploma or equivalent. Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or an equivalent combination of education and experience. A minimum of five years' experience supporting senior leaders in an administrative assistant and/or executive assistant role is required. Demonstrated knowledge of complex organizations, with an emphasis on health care environments is preferred. Requires excellent application of grammar, punctuation, and English usage. Must have computer experience and possess proficiency on technical office equipment and tools (Outlook, Word, Excel, PowerPoint). Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously. Must demonstrate good decision-making and judgment as well as attention to detail and follow-through. Must be able to adapt to a rapidly changing environment. Must have demonstrated ability to deal with extremely confidential information, and have the ability to demonstrate tact, diplomacy and a high level of professionalism. A typing speed of 60 wpm is required. Ability to transcribe from dictation equipment and have the ability to take meeting minutes is strongly preferred.