ABOUT PAFA
Founded in 1805, the Pennsylvania Academy of the Fine Arts (PAFA) is America's first school and museum of fine arts. Located in center city Philadelphia, PAFA is intimate in scale with a strong sense of community. PAFA?s undergraduate degree offerings include a BFA in Studio Art and a coordinated BFA with the University of Pennsylvania. Graduate programs include an MFA and Low-Residency MFA degree, and a Post-Baccalaureate certificate. PAFA?s museum has an outstanding collection of American art, and the museum actively collects and exhibits contemporary art, including work in new media. Additionally, PAFA is home to the Brodsky Center, a print and papermaking center focused on the creation of innovative editions by contemporary artists.
DIVERSITY STATEMENT
Because we were the nation?s first art museum and art school, we believe PAFA has a moral obligation to ensure that every member of our community can study and work in an environment where they feel a sense of belonging. We have the additional obligation of ensuring that our community reflects that rich tapestry of beauty and diversity that surrounds our world. We are committed to modeling diversity and inclusion for the entire arts, cultural and educational sector, and to maintaining an inclusive environment with equitable treatment for all. PAFA is committed to maintaining an inclusive learning environment, and a diverse community of students, faculty and staff.
PAFA is an equal opportunity employer. Women and diverse candidates are strongly encouraged to apply to work in our pluralistic community.
POSITION: Event Coordinator
Responsible for the day-to-day operations of PAFA?s events operations. Staff and implement directions for the physical, logistical, and technological set up and support of internal and external PAFA events.
This is a part-time position with a flexible schedule that is in line with PAFA events and needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Plan and execute a wide variety of events for both internal groups (Academy, Museum, and Development) and external clients (corporate, non-profit, social, and weddings)

• Site Tours
• Collecting all pertinent information from clients and vendors
• Creating load-in and load-out schedules
• Distributing information to all needed parties
• Collaborating with preferred caterers and planners to design floorplans
• Managing security, housekeeping, and catering staff day of event
• Remain through duration of event and clean-up
• Submitting nightly event reports

• Physically set up internal events - tables and chairs, audio visual equipment, podium
• Maintain event procedures and guidelines for the Museum and adhere to them for the safety and security of event guests and the Museum
• Mediate client issues and leave the client feeling supported.
• Will support social media efforts and help manage virtual inventory of event photos on digital system by seeking them out from photographers and making them available for department use
• Maintain stock of inventory and scheduling maintenance, repairs, etc.
• Occasionally may be asked to provide sales support, i.e. talking to prospective clients, offering tours, facilitating conversations about booking. This position will be expected to be familiar with these aspects of the business.

Job Type: Part-time

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