Marketing Administrative Assistant

JOB OVERVIEW

Multi-Pak Packaging is a leading Nutraceuticals and OTC drugs packager for the Healthcare and Pharmaceutical Industry.

The Key Objective of the Marketing Administrative Assistant is to contribute to the growth and profitability of Multi-Pak by effectively providing support to the Client Services Marketing Team.

The Marketing Administrative Assistant will report to the Director of Client Services and Director of Business Development and will be responsible for all administrative tasks that enable the Account Managers to onboard and manage their key accounts. This position requires the individual to have meticulous attention to detail, high energy level, be highly organized and posses above average written and oral communication skills as they will be responsible for handling many time-sensitive tasks with some client interface. The Marketing Administrative Assistant will need to have above average Excel skills working knowledge of PowerPoint.

RESPONSIBILITIES:

Essential Functions:

· Sending Receiving and Reconciliation documentation to clients.

· Issuing Pick Tickets to the Warehouse to ensure material is staged for production in a timely manner.

· Issuing and logging Print Mats

· Manage all Client Sample requests by ensuring the correct quantity of samples are pulled and are prepared and submitted as per Client requirements.

· Assist in sending client samples for prospective clients as needed.

· Create PO Specific Magnets for scheduling purposes and prepare PO Specific folders for Master Batch Record filing within 24 hours of PO receipt.

· Assisting Account Managers with providing the Quality Documentation Specialist(s) with PO Specific information as needed.

· Responsible for reviewing and monitoring the Production schedule to confirm all magnets reflect accurate PO specifications (PO#, due dates, quantities etc).

· Gathering data as needed by the Account Managers for analytical purposes.

· Completing trackers as needed by the Account Managers.

· Assisting Account Management as needed when the Account Managers are out of office.

Nonessential Functions/Demands:

· Attending all team meetings.

· Complete destruction/disposal paperwork.

· Scan and file Receiving Reports and Quality documents as needed.

QUALIFICATION REQUIREMENTS:

· Associates degree or pertinent work experience.

· 1 year experience in a pharmaceutical and/or nutritional supplement industry.

· Self-motivated, works independently while maintaining a team-focused attitude.

· Basic knowledge of FDA and cGMP regulations and guidelines and QA best practices.

· Excellent attention to detail and organizational skills.

· Ability to multi-task and prioritize duties.

· Well-developed time management skills and flexible in terms of job’s demands.

· Knowledge of Microsoft Office programs.

REPORTING RELATIONSHIP:

• Managers: Director of Client Services and Director of Business Development

• Managerial Responsibility: None

PHYSICAL/MENTAL DEMANDS:

· Must be able to remain in the stationary position 80% of the time.

· The person in this position may need to frequently move about inside the office to access office machinery, file cabinets, etc.

· The person in this position is required to communicate to all other departments and must be able to exchange accurate information in these circumstances.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overnight shift

Ability to commute/relocate:

• West Caldwell, NJ: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Marketing: 1 year (Preferred)

Work Location: One location

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