Schedule: Monday - Friday from 9:00AM - 5:00PM

*MUST BE COVID-19 VACCINATED*

Position Summary

Under the direct supervision of the Community Administrator, the Manager of Business Services will maintain specified functions of business services, including marketing coordination.

Key Responsibilities

Coordinates Business Service Functions:

• Oversee daily routine of Receptionist/Front desk employees, including hiring, orienting, training, and separating employees according to the Human Resources policies and procedures.
• Oversight of facility contracts and agreements including initial review, negotiating, monitoring and renewal as required, according to Financial Services policies and procedures. This includes developing and maintaining a report with vendors/contractors.
• Oversight of the purchase order procedure including development of requisitions as required, ordering, and receipt of invoices, obtaining necessary approvals.
• Process invoices for payment by Financial Services, by logging, coding, tracking, and mailing in a timely manner.
• Coordinate Human Resources with WWSLI corporate HR department, responsible for facility Human Resources document processing.
• Manage facility petty cash.
• Perform other general office duties as required.
• Assist the Administrator in the development of the reception desk budget and facility budget as needed.
• Coordinate the development and presentation of employee education and training.
• Assist the Administrator with fundraising and submission of grants as required.

Coordinates Marketing Efforts

• Assist with the development and implementation of special events with Administrator.
• Produce and provide various weekly and monthly marketing reports as required.
• Develop press releases, newspaper advertising, brochures and other marketing materials with the Administrator as needed.
• Assist Administrator when hosting Marketing Groups internally or externally.
• Schedule and coordinate appointments for tours with potential clients of the facility, including walk-in potential clients.
• Maintain supply level of inventory of marketing material and supplies.

Demonstrates Professional Work Behavior:

• Attend all educational and training programs dealing with HUD and participating and attending in-services provided for the facility.
• Demonstrate professional behavior in regard to, attendance, confidentiality and collaborative support with other staff, residents, and visitors. Follow and maintain the established policies and procedures set forth in the Wesley Woods Senior Living, Inc. Human Resources material.
• Greet all visitors, residents, family members, etc. in a pleasant and professional manner while presenting an open and positive image of the facility.
• Perform crossover duties as needed.

All other duties as assigned by facility Administrator.

Minimum Qualifications

• Associate degree in business or accounting/finance and/or equivalent experience.

• Two or more years of experience in retirement, health care field or related business services.

• Desire to work with the elderly.

• Ability to read, understand, communicate English language both orally and in writing.

• Excellent interpersonal skills including the ability to manage problems with sensitivity to the situation.

• Ability to make marketing and/or public relations presentations to a variety of people.

• Ability to perform duties and responsibilities promptly and consistently with little direct supervision in planning and organizing of work. Ability to judge the appropriate action in response to changes, circumstances, or problems.

• Ability to travel and participate in off-site meetings.

• Excellent PC skills, including word processing, spread sheets, power point, etc.

Working Conditions

Normal long term geriatric health care residence and health care environments.

The above statements are intended to generally describe the work being performed by people to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills, required of the personnel so classified.

Benefits

Wesley Woods Senior Living offers a comprehensive benefit plan to eligible team members to include health, dental vision, retirement benefits, short term disability, long term disability and paid time off.

Conditions of Employment

All offers of employment with Wesley Woods are conditioned based upon completing and passing a background, drug test, and participating in vaccine programs (e.g., Covid-19, Flu, TB testing).

All job applicants applying for Wesley Woods Senior Living will undergo testing for the presence of illegal drugs as a condition of employment. Any applicant with a confirmed positive test will be denied employment. Applicants will be required to submit voluntarily to a specimen test at a laboratory chosen by Wesley Woods, and by signing a consent agreement will release Wesley Woods from liability. If the physician, official or lab personnel has reasonable suspicion to believe that the job-applicant has tampered with the specimen, the applicant will not be considered for employment. Wesley Woods will not discriminate against applicants for employment because of a past history of drug abuse. It is the current abuse of drugs, preventing employees from performing their jobs properly that will not be tolerated. Wesley Woods is a Drug Free Company. Individuals who have failed a pre-employment test may initiate another inquiry with the company after a period of not shorter than; six (6) months; but they must present themselves drug-free as demonstrated by urinalysis or other tests selected by WWSL.

About Wesley Woods

Wesley Woods Senior Living is affiliated with the North Georgia Conference of the United Methodist Church providing housing and services ministries to seniors in the North Georgia area. Wesley Woods Senior Living is rooted in the Judeo Christian values believing that aging has a fulfilling purpose in life and that faith development is lifelong.

Read more about Wesley Woods Senior Living at www.wesleywoods.org.

EEO / AA Statement

Wesley Woods does not discriminate in employment on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran/Reserve/National Guard status.