Billing Coordinator Job at Sheppard, Mullin, Richter & Hampton LLP
Sheppard, Mullin, Richter & Hampton LLP Los Angeles, CA 90071
Overview:
This position will be based in the Downtown Los Angeles office. There is only one opening.
The Billing Coordinator is a member of Sheppard Mullin’s Billing Department. Reporting to the Billing Supervisor, this position is responsible for handling a portfolio of client bills for a partner in our Real Estate practice group. The Billing Coordinator is responsible for full-cycle billing (distributing prebills, processing revisions, submitting and posting invoices) and will assist with some collections activities. Responsibilities:
Preferred Qualifications:
Education
Computer/Software Knowledge
Required: Aderant/CMS, Elite, or similar software; Outlook, Word, and Excel
Work Environment
#LI-DNI
We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance.
Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 100 firm, is seeking an experienced Billing Coordinator to join our Billing Department.
This position will be based in the Downtown Los Angeles office. There is only one opening.
The Billing Coordinator is a member of Sheppard Mullin’s Billing Department. Reporting to the Billing Supervisor, this position is responsible for handling a portfolio of client bills for a partner in our Real Estate practice group. The Billing Coordinator is responsible for full-cycle billing (distributing prebills, processing revisions, submitting and posting invoices) and will assist with some collections activities.
- Manage all phases of the billing cycle using Aderant billing software.
- Prepare invoices according to attorney and client billing guidelines.
- Respond to inquiries and requests for invoices, reports, and adjustments.
- Print and send paper prebills through FedEx (for attorneys who request paper).
- New partner orientation (discuss billing deadlines and prebill review options).
- Filing paper prebills and shipping to offsite storage.
- Coordinate prebill audit requests and pulling paper prebills from local files or offsite storage.
- Address all incoming department mail.
- Distribute supplies to remote and home offices as needed.
Essential Functions of Job:
- Prepare invoices according to attorney and client billing guidelines.
- Communicate effectively with attorneys and staff as the subject-matter expert in all billing matters.
- Prepare ad-hoc reports, providing analysis of financial and historical data.
- Resolve complex billing issues by working with the Billing Attorney and clients.
- Respond to inquiries timely and effectively.
- Analyze invoices diligently to ensure compliance with Firm policies and client billing guidelines.
- Prioritize and meet aggressive deadlines while handling a high volume of work.
- Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts. This position requires routine communication with firm attorneys, client contacts, and other personnel, both inside and outside the firm.
- Proactively recommend improvements to existing processes.
Required Qualifications:
- Three (3) years of billing experience with mid-large size law firm
- Experience with Aderant/CMS, Elite, or similar software
- Basic typing skills (at least 40 wpm)
- Proficiency with Outlook, Word and Excel
- Excellent oral and written communication skills
- Ability to interact with attorneys, staff, and clients in a professional, service-oriented manne
- Ability to work independently
- Ability to prioritize tasks and complete work within established deadlines
- Ability to thrive in a team environment and look for opportunities to provide additional support
Preferred Qualifications:
- Experience with E-Billing Hub or Bill Blast
- Experience with various e-billing vendor portals (e.g. Legal Exchange, Tymetrix, CounselLink)
- Strong organizational and problem-solving skills
Education
Required: High School Diploma
Preferred: Bachelor’s Degree
Preferred: Bachelor’s Degree
Computer/Software Knowledge
Required: Aderant/CMS, Elite, or similar software; Outlook, Word, and Excel
Work Environment
- Current Firm policy is hybrid—working in the office at least three days per week, and working from home the rest of the week (subject to change).
- Overtime will be required on occasion as the workload demands.
#LI-DNI
We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance.
Please Note :
www.bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.