Green and Spiegel is one of the world’s oldest immigration law practices with over 50 years of experience assisting a diverse global clientele. Our U.S. practice is headquartered in Philadelphia, PA, with offices in Providence, RI, Cleveland, OH, and Vail, CO. Green and Spiegel US offers a full range of United States immigration services for employers, temporary workers, individuals and their families. Whether you are migrating to work, to join your family, as an investor/entrepreneur, or seeking new opportunities, Green and Spiegel can help. If you are an employer who needs an expert to manage your global mobility needs, Green and Spiegel has the depth and breadth of expertise to provide employers with immigration support to ensure a global mobility program that operates smoothly and efficiently.

KEY OBJECTIVE

The Billing Coordinator will be responsible for compiling and processing client billings and performing other accounting and bookkeeping duties.

MAJOR DUTIES & RESPONSIBILITIES

• This position compiles and executes billings in accordance with established Firm policies and procedures.
• Perform a variety of other accounting and reporting duties, as needed, including monitoring and ensuring payment of invoices in a timely manner.
• Selects, prints, and distributes pre-bills in accordance with the monthly schedule.
• Finalizes and distributes final invoices in accordance with Firm and Client guidelines.
• Reviews and verifies accuracy of billing and supporting documentation, as required.
• Researches and responds to billing inquiries from internal and external clients in a timely and professional manner.
• Maintains client rates, addresses, invoices templates, and e-billing information.
• Provides client accruals, status updates and budget.
• Creates and distributes monthly reports.
• Follow up on outstanding invoices.
• Collect all in-house consultations and process credit card payments.
• Assists with special projects as needed and provide support to Financial Manager.

MINIMUM REQUIREMENTS

• Bachelor's degree in accounting, business or related field. Will consider applicants with Associate level degree with experience.
• Experience with billing in a law firm environment preferred.
• Demonstrated proficiency in MS Excel, Adobe, QuickBooks and billing/accounting software.
• Exceptional attention to detail.
• Ability to work in a fast-based work environment.
• Ability to execute complex bills in a timely manner (i.e., fixed fee charges, multiple discounts by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with clients, attorneys, paralegals, secretaries, and clients.

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Bonus pay

Application Question(s):

• How many years of QuickBooks experience do you have?
• How many years of accounting experience do you have?

Work Location: Hybrid remote in Philadelphia, PA 19102

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