Administrative Support - Cherry Blossom Pace - Alexandria, Virginia

ABOUT Cherry Blossom PACE

Cherry Blossom PACE (Program of All-Inclusive Care for the Elderly) is an integrated, home and community-based care model designed to help seniors maintain their independence and remain part of their communities for as long as safely possible. We care for our participants through a harmony of center-based services and personalized in-home care, spanning clinical, behavioral, and social services.

The ideal candidate is passionate about serving vulnerable seniors. He or she should possess the active listening skills to understand the challenges prospective participants and their families face and the communication skills to articulate how Cherry Blossom can address those challenges. He or she should continuously and actively execute on next steps. He or she should be extremely detail-oriented and look for ways to improve processes in the information-gathering process. Most importantly, he or she will be able to work with minimum supervision after the initial training period and be comfortable running weekly participant update meetings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following essential functions of this position are performed personally, in cooperation with your supervisor, and/or in coordination with other staff. Additional work functions and duties may be assigned.

• Manage check-in and check-out of participants upon arrival and departure, welcoming participants, and caregivers, and directing general inquiries to the center.
• Answer all incoming calls to the center administration telephone and directs calls.
• File and maintain records of the facility’s operation in proper order.
• Maintaining applicable databases for various departments.
• Maintains office inventory of supplies and orders supplies as needed.
• Attend meetings, record minutes, draft minutes and send out for review. Maintain database of meeting minutes.
• Interdisciplinary Team Meeting (IDT) set up and record minutes. Upload minutes to SharePoint and print hard copy for IDT Minutes binder
• Create Care Plan schedule
• Check in and check out of participants in EMR.
• Create participant badges

QUALIFICATIONS

• 1 to 3 years of administrative support experience
• Intermediate to Advanced Microsoft Office skills including Outlook, Excel, and Word.
• General clerical experience in proper office procedures.
• Ability to use EMR and proficiency to be trained in using different software
• Must have access to reliable and consistent transportation

REQUIREMENTS

• High school diploma or equivalent is preferred.
• One year of experience with a frail, disabled or elderly population is required.
• Capable of and experienced in assisting individuals with special mobility needs.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• administrative: 2 years (Required)
• Senior care: 1 year (Required)
• Microsoft Excel: 2 years (Required)

Work Location: In person

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