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Administrative Coordinator Job at Scooters Coffee

Scooters Coffee Omaha, NE 68138

INTRODUCTION

Established in 1998, Scooter's Coffee has distinguished itself as one of the premiere specialty coffee companies in the industry. Scooter's Coffee may be one of the fastest-growing specialty coffee brands, but simplicity is at our core: sustainably sourced ingredients we handcraft into perfection. We believe in taking time to connect and create an amazing experience in each life we touch. At Scooters Coffee we live our core values of integrity, love, humility and courage and we are looking for talented, passionate, amazing people to join our team.


Within the Scooters Coffee brand sits Harvest Roasting, which includes our warehouse, bakery, and roastery. Harvest Roasting serves as the supplier to all of our coffeehouse locations, including corporate and franchise owned, providing weekly product deliveries of the vast majority of products needed for daily business. For us, the focus is on quality; therefore, we handle all the roasting, shipping, baking, and packaging within Harvest Roasting.


At Scooters Coffee, we are courageously committing to bringing our mission to communities across the nation. We seek to create an amazing experience in each life we touch, creating connections fueled by our passion for world-class coffee. We live and breathe by our Core Values: Integrity, Love, Humility, and Courage. These four simple, yet powerful, words guide how we show up for our coworkers and our customers. So, whats it like to work at Scooters Coffee?

  • Leaders who inspire with their vision and stewardship of brand values
  • Dynamic growth phase means no two days are the same
  • Better together: intentional collaboration provides meaning and direction in our work
  • Innovation welcomed at all levels
  • Family culture: in out and out of work, we care for the whole you
  • Lots, and lots, and lots of coffee!!


At Scooters Coffee, we care about our employees like family, and we know theres nothing more important to you than your family. Heres how we support you:

  • Physical full suite of insurance plans to protect your physical and mental health
  • Financial competitive total pay, company contributions to your 401(k) and HSA, plus free 1:1 financial planning
  • Life/Work Balance PTO, paid holidays, and paid leave for all parents. We have professional development tools for you and Employee Assistance Program access for your whole family
  • Community Paid time to volunteer and organized giving campaigns
  • Perks $75/month credit for in-store purchases, discounted products from our online store, drawings for free event tickets, and access to exclusive branded apparel items


DESCRIPTION

Scooters Coffee is currently looking for a full-time Administrative Coordinator. This position will play an integral role in the overall success of our people, productivity, and procedures. The ideal candidate is a skilled multi-tasker, a flexible problem solver, and incredibly reliable. They are calm in the face of the unexpected and consistently demonstrate amazing customer service. The Administrative Coordinator will quickly become the go-to office point of contact and the warm smile that welcomes each person that comes to the office.


LOCATION

This position will be based in Omaha, NE and requires M-F in office presence (preferred hours 8:00am-5:00pm).


ESSENTIAL DUTIES & RESPONSIBILITIES

  • Warmly greet and check in all visitors to the facility
  • Answer incoming telephone calls and voicemail messages, using discretion to field solicitors/cold call sales and transferring calls when appropriate
  • Monitor and respond to customer inquiries via phone and email
  • Act as point of contact and escort for various vendors needing access to the office, building relationships with recurring vendors
  • Order, maintain inventory and stock supplies for the full office, including conference rooms and break room
  • Maintain brand standards by ensuring the office space is organized, clean, and well stocked
  • Perform a variety of administrative duties, such as opening, sorting, and scanning mail, submit office expenses, managing the E-Fax account, requests and confirming appointments
  • Support and schedule meetings and conference rooms when needed
  • Partner with warehouse on shipping and receiving requests
  • Provide support for leadership team as needed, including scheduling meetings, coordinating travel arrangements, and ordering catered meals
  • Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Play an active role in driving employee engagement by contributing to the planning and execution of employee engagement events on a monthly basis
  • Additional duties and projects as assigned


QUALIFICATIONS

  • At least 1 year of experience in a professional office setting or proven administrative experience
  • Excellent written and verbal communication skills
  • Top notch customer service and organizational abilities
  • Proven capacity to problem solve, multi-task, and balance competing demands
  • Demonstrates a high level of professionalism
  • Proficient with computers, including keyboarding, Microsoft Office Suite, basic navigation and use of email applications


PHYSICAL DEMANDS & ENVIRONMENT

  • Regular and predictable attendance
  • Sitting for 8 hours a day
  • Ability to lift 40 pounds
  • Standing, walking, bending, twisting, carrying, pushing and pulling
  • Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting


Disclaimer

The functions and skills described here are general in nature and represent the type of work performed, but they do not constitute an exhaustive list of the duties and responsibilities performed on the job.



Brand: Scooters Coffee
Address: 13564 Valley Ridge Dr Omaha, NE - 68138
Property Description: Harvest Roast Omaha 2
Property Number: HR NE 2



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