Administrative Coordinator Job at Morrison & Foerster
Morrison & Foerster San Francisco, CA
Morrison Foerster LLP, an Am Law 50 law firm with 18 offices worldwide, has an opening for an Administrative Coordinator within our Office Administration and Operations Department in our San Francisco office
The Opportunity
Guided by department objectives and priorities, provide administrative support and project management assistance to the Director of Administration and related Department Managers, as requested.
ESSENTIAL FUNCTIONS
- Provide administrative support to the Director of Administration and related Department Managers, includes Administrative Manager, Secretarial Services, Conference Center Manager, Purchasing and Catering Manager, Facilities Manager and Office Operations and Safety Manager.
- Handle calendar management in Outlook, schedule meetings, facilitate when others are scheduling and ensure the Director of Administration’s calendar is up to date.
- Draft and update office communications, includes holiday coverage emails, weekly messages, firm announcements, etc.
- Arrange various events and meetings, draft invitations, coordinate with IT, Catering and Conference Center Services for office events, work with Marketing and Travel & Events, as needed.
- Support Partner and Manager Meetings, schedule and send Outlook invitations, solicit agenda items, take minutes for distribution, when requested, and book conference rooms, Zoom/Teams meetings.
- Handle administrative tasks related to arrival and departures of Attorneys and Staff, draft messages, update various records, ensure various departments are informed, schedule onboarding and departure meetings, and preparation of other related documents.
- Utilizing Excel, manage and maintain various documents for informational and tracking purposes.
- Coordinate various office services and wellness programs, annual flu shots, maintain sports ticket charts, and other services provided throughout the year.
- Manage service recognition program, includes annual luncheon, staff anniversaries and other related activities.
- Provide backup support for Reception, including overtime support, as needed.
- Process all invoices and expense reimbursements via ChromeRiver
- Update and maintain information on the office portal
Confidentiality
Safeguard and keep confidential any information, observations, or viewpoints regarding Firm and client business matters.
Safety Practices
Adhere to the Firm’s General Safety Practices and any unique safety practices for department and building.
Ideal Candidate
QUALIFICATIONS
Education and Experience
- Three or more years related experience in a law firm or other professional services firm.
- Proficiency with Word, Excel, PowerPoint, and Outlook required, with ability to master new software programs.
- AA required, BA preferred.
Teamwork and Applied Skills
- Highly effective communications skills and ability to communicate credibly and diplomatically with all levels in an organization and build effective internal and external client relationships.
- Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
- Ability to manage multiple requests, assess priorities and achieve solutions under deadline.
- Ability to take an assignment from inception to completion with minimal supervision or by following broad guidelines.
- Ability to maintain professionalism under pressure.
- Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters.
- High level of accuracy, attention to detail, follow-through, organization and proofreading skills.
- High client service ethic and a proven record in delivering exemplary client satisfaction to external and internal clients.
- A highly proactive, solution-oriented approach to work and interactions. Talent for delivering client service through teamwork.
- Reliability, dependability and strong motivation to respond to requests quickly.
- Strong team player skills and ability to work collaboratively with diverse individuals at all levels of an organization.
- Ability to apply effective independent judgment and a big picture understanding to decision making.
- Ability to create organizational solutions where a precedent may not exist.
- Flexibility regarding working overtime as needed. Ability to alter work schedule as required.
Who We Are
At Morrison Foerster, our culture is defined by our deeds. We’re passionate about what we do. We’re equally passionate about how we do it. We resist hierarchies and operate within a model of respect — for our colleagues, their ideas, and the differences that make us stronger. We encourage you to learn more about who we are, and what we do .
Should you find you’re ready to do the best work of your life, we encourage you to let us know!
Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications
California, CA salary range: $65k to $78k
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