Administrative Assistant II Job at Texas State University
Posting Information
Posting Information
Posting Number
2023501
Posting/Functional Title
Administrative Assistant II
University Pay Plan Title
Administrative Asst II
Location
San Marcos
Department
PACE Advising Center
Recruitment Type
Open to All
Job Type
Full-Time
Monthly Salary
$2,700
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Demonstrated ability for attention to detail and strong organizational skills.
- Demonstrated ability to work as a team member.
- Demonstrated ability to multi-task and work in a fast-paced environment.
- Demonstrated skill in using computer software, specifically Microsoft Excel and Word.
Preferred Qualifications
- Experience working as an administrative assistant in a business or professional office.
- Experience working as an administrative assistant at Texas State University.
- Experience using web content management systems, specifically GATO/Calico.
- Demonstrated supervisory or leadership experience.
- Bilingual (English-Spanish).
Job Description
The Administrative Assistant II is a valuable member of the First-Year Advising team. The Administrative Assistant II will train and supervise student employees, assist the director in the daily operations of the advising center, and oversee the advising center front desk and call center to provide an exceptional experience for students.
Job Duties
- Greet, screen, and route visitors in a courteous manner
- Answer telephone, screen, and transfer calls, take messages and refer to other offices as appropriate
- Accurately schedule and prepare students for academic advising appointments
- Provide general information about the First-Year Advising and our services
- Check, distribute, and respond to incoming mail or emails received in the general Advising Center email account
- Maintain staff calendars using office scheduling software and Outlook
- Hire, train, and supervise student employees
- Compile and prepare reports and statistics
- Attend and assist with special events
- Attend staff and campus meetings/events as needed
- Other duties as assigned
Additional Information to Applicants
A resume and cover letter, detailing how the applicant meets all required and preferred qualifications must be uploaded for full consideration.
Job Open Date
04/19/2023
Job Close Date (posting closes at midnight)
05/03/2023
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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