Administrative Assistant Family Office (6 Month Fill In)
Time Equities, Inc. (“TEI”), an international real estate investment and development company is seeking a proactive, dynamic, multitasking yet detailed-oriented professional to fill in for up to 6 months of maternity leave to serve as an Administrative Assistant reporting to the CEO and Chief of Staff. This role will manage the CEO’s philanthropic platform, be a liaison to not-for-profit organizations, and manage special projects and events such as fundraisers. In addition, this role will manage several personal aspects such as family travel, calendar, as well as the reconciliation of personal invoices. The ideal candidate has a positive attitude, works well with others, strives for excellence and efficiency, and thrives in a busy, fast-paced environment.
RESPONSIBILITIES
Job responsibilities include but are not limited to:

• Managing all aspects of the CEO’s philanthropic platform and grant-making portfolio, including the family’s foundation, donor-advised fund, individual contributions, and donations made on behalf of Time Equities.
• Serving as a liaison between the CEO and all non-for-profit organizations
• Serving as the liaison between the CEO’s family and TEI
• Planning and managing the annual NYC Art Omi 200-person fundraiser gala from location selection through performers to catering.
• Managing and/or coordinating special projects and initiatives for the CEO, both personal and professional
• Receiving and managing all incoming mail
• Coordinating lunches, as needed, for the CEO
• Managing aspects of CEO and family’s vehicles, as needed
• Managing and reconciling the coding of all credit cards and incoming invoices
• Providing full backup coverage for CEO’s EA
• Planning and coordinating the CEO’s family travel and holiday trips
• Planning, coordinating and managing the annual TEI conference, holiday party, and other events, both personal and professional, as needed
• Troubleshooting questions in the CEO's stead and doing whatever is needed to make the CEO's life easier

REQUIREMENTS

• Familiarity with philanthropy, grant-making and fundraising, event planning, family office administration, and travel coordination is a plus.
• 5 years of experience providing administrative support, coordinating travel logistics, and calendar management for 1 or more executives.
• Bachelor’s degree.
• Experience prioritizing multiple projects.
• High level of attention to detail and accuracy in managing many moving parts.
• High level of organization, efficiency, and ability to thrive in a demanding and fast-paced work environment.
• Positive and ambitious attitude; energetic.
• Refined communication and interpersonal skills; ability to represent CEO and company in a sophisticated manner.

Come join a great company and start a rewarding career path in a booming industry!
WHO WE ARE:
Founded in 1966, Time Equities, Inc. (“TEI”) is a diversified investment, development, asset and property management, and alternative energy company that has been in business for more than 50 years. TEI currently holds in its portfolio approximately 38.9 million square feet of residential, industrial, office, and retail property including about 5,500 multi-family apartment units, approximately 2.2 million square feet in pending acquisitions, and 1.4 million square feet of various property types in stages of pre-development and development. With 330 properties across 33 states, five Canadian provinces, Anguilla, England, Germany, Italy, the Netherlands, and Scotland, the TEI portfolio benefits from a diversity of asset types including non-performing loans, B-notes, and alternative energy investments. TEI has a variety of market concentrations in the Northeast, Southeast, Midwest, and West Coast of the U.S., and new markets around the world are always being evaluated.
Time Equities, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business needs.

For more information, please visit our website at www.timeequities.com

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Hourly Rate $40 to $45 per hour*

Job Type: Temporary

Pay: $40.00 - $45.00 per hour

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