Administrative Assistant Job at Texas State University
Texas State University San Marcos, TX 78666
$2,800 - $3,167 a month
Posting Information
Posting Information
Posting Number
2023556
Posting/Functional Title
Administrative Assistant II
University Pay Plan Title
Administrative Asst II
Location
San Marcos
Department
Ingram School of Engineering
Recruitment Type
Open to All
Job Type
Full-Time
Monthly Salary
$2,800 - $3,167
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Basic math, basic editing and time management skills. Proficient with Microsoft Office.
- Minimum 3 years verifiable professional office experience.
- Knowledge of basic accounting, budgeting, hiring and purchasing practices.
Preferred Qualifications
- Prior verifiable work experience in a university setting.
- Familiar with Concur Travel.
- Familiar with TX State software and applications such as PaymentWorks, SAP, and Marketplace.
- Prior event planning
- Proficient with Excel and Access
Job Description
Responsible for providing administrative and general clerical support to management/staff within assigned division/department or unit.
Job Duties
- Prepare and execute orders in Marketplace.
- Research vendor information & update and add new vendors to system
- Assist faculty with travel in Concur
- Assist with hiring of faculty and staff
- Prepare scholarship awards
- Prepare student stipends from grant accounts
- Research open encumbrance reports and handle accordingly
- Reconcile goods receipts to items receive on purchase orders and invoicing
- Contact vendors on damaged/lost late orders
- Attend FSS meetings and vendor fairs
- Assist in coordination of special events and meetings
- Additional duties as assigned
Additional Information to Applicants
Job Open Date
05/10/2023
Job Close Date (posting closes at midnight)
Open Until Filled
Yes
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume, cover letter, and list of references to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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