Administrative Assistant Job at Fort Valley State University
Job Number: Position 1
Location: FVSU Campus-CTM Building
Department: College of Arts and Science
Administrative Assistant in the Departments of Biology, Chemistry, Math & Computer Science. The position is full-time.
Responsibilities:
- Answer, screen and transfer inbound phone calls
- Document/record minutes of departmental meetings
- Review, distribute and disseminate incoming/outgoing mail
- Receive and direct visitors
- General clerical duties including photocopying, fax and mailing
- Bookkeeping and recordkeeping
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Handle requests for information and data
- Resolve administrative problems and inquiries
- Input courses and student schedules in Banner
- Prepare written responses to routine enquiries
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails
- Schedule and coordinate meetings, appointments, and travel arrangements
- Prepare agendas for meetings and prepare schedules
- Open, sort and distribute incoming correspondence
- Maintain office supply inventories
- Coordinate maintenance of office equipment
- Coordinate and maintain records
- Represent the departments at open houses outside of regular office hours on occasion
- Performs other duties as assigned
Qualifications:
Minimum of High School diploma, BS degree preferred in any discipline and proficiency in word processing soft wares particularly Microsoft word, and in any data managing software particularly Microsoft Excel are required for application to be considered.
Previous experience at a similar position would be advantageous. Some familiarity with Banner.
Interested persons should submit a letter of interest, resume, official transcripts, and three (3) professional references.
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