Performs a variety of complex administrative, administrative support and office management duties requiring a comprehensive understanding of the County’s mission, rules, regulations, goals and services; may supervise other administrative support staff.

An employee in this class assists a department or management official in carrying out a program's administrative activities by performing a variety of administrative and technical functions and may be independently responsible for some program activities. The employee performs public contact and administrative office management duties to relieve the manager of operational detail. Work includes composing reports and correspondence; screening and independently handling a variety of inquiries by telephone and in person; setting up and attending meetings; coordinating functions or activities and maintaining a variety of records and files. Employee is responsible for interpreting, applying, and explaining program policies and procedures. Work is characterized by its variety and complexity and requires considerable analytical ability and organizational knowledge of applicable policies, procedures, and programs. The employee must exercise considerable independent judgment, discretion, and initiative in completing assignments and in handling difficult public contact situations requiring considerable tact. Work is performed under limited supervision and is evaluated for proper application of policies and procedures and for quality and completeness of reports and recommendations.

Essential Duties and Tasks

Plans and organizes the administrative work flow of the office to accomplish needs; identifies and develops data bases, spreadsheets and other records management systems; creates files, notebooks, forms and correspondence based on limited instructions; edits data bases and spreadsheets for custom applications; prepares charts and graphs using spreadsheet and/or presentation software; reviews work for compliance with instructions, proofreads final product.

Drafts and composes correspondence and prepares a variety of scheduled and special reports for senior management and various government agencies; reviews and verifies records and reports for correct information; identifies potential inconsistencies and resolves discrepancies; researches files, activity reports and other information; compiles data and statistics and prepares reports; creates or updates policy and procedures manuals.

Provides customer service requiring considerable knowledge of the department’s services, regulations and procedures; answers a variety of questions based on program and technical knowledge; selects appropriate materials to answer questions; explains rationale of answer and often resolves problems or complaints without management's assistance.

Typically identifies budgetary needs for the department; creates or edits spreadsheets and forms; compiles information for the budget document and may prepare a draft budget for management review; maintains spreadsheets tracking budget expenditures by line item and by program area; processes department revenue generated from user fees, program fees, etc.; verifies purchase card information and matches receipts to monthly statement; prepares reports and reconciliations; may process departmental billings

Processes or supervises payroll for the department; verifies timesheets and leave records are accurate and maintains the department’s personnel records and files; prepares and/or types confidential personnel reports, evaluations and disciplinary actions.

Independently administers one or more programs or major program components requiring both strong administrative skills and technical knowledge ensures compliance with policies and regulations; monitors activities; maintains data and statistics, prepares and maintains records and prepares reports on activities.

May serve as secretary to one or more boards; arranges meetings, conferences and retreats; prepares agendas and attachments; attends meetings, hearings, or conferences as a participant or as staff; takes meeting notes or minutes, transcribes and distributes; follows up on actions as requested.

May handle one or more specific program functions that are technical in nature and which require a specialized knowledge or skill.

Provides leadership to other office staff; coordinates work assignments, trains new support personnel, and may supervise; substitutes for other departmental staff whose duties require different skill sets than those normally performed.

Handles confidential or sensitive technical information in an appropriate manner.

Additional Job Duties

Performs related duties as required.

Salary Range: ($37,284 - $59,655) - Additional qualifications and experience may be considered. If hired at the beginning hiring rate, the employee may be eligible for up to a 5% increase after satisfactory completion of the probationary period.

Benefits
Granville County offers a very competitive benefits package. It includes County health and life insurance, group rate coverage for dental and vision, a flexible spending plan, 401k, and a retirement pension (once fully vested). Granville County employees enjoy 13 paid holidays per year as well as the ability to accrue vacation and sick leave on a monthly basis. Several voluntary supplemental insurance options are also offered. Granville County offers excellent promotional and advancement opportunities as well as unrivaled career security in working for local government.

Granville County is an Equal Opportunity Employer