Career Area:

Job Description:

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Caterpillar has an opening for an Administrative Assistant in Mossville, IL supporting the Vice President of Procurement. In this role, you will provide advanced clerical and administrative support and relief of administrative detail to company executives, availing them the additional time for their top management responsibilities.



Job Duties/Responsibilities include, but are not limited to:

MEETINGS:

• Schedule daily, weekly, bi-weekly, and monthly meetings per manager's requests.

• Reserve conference rooms for all meetings as needed.

• Retrieve manager's phone call when in meetings or out of the office. Provide manager with phone call information.

• Start video meetings ahead of managers arrival in conference room

• View Manager's calendar for meeting conflicts and make adjustments.

• View Manager's forwarded emails for meeting invites and process.

• Ensure Manager is aware of all approval requests and has responded, ensure various approval requests are processed when Manager is traveling

TRAVEL:

• Arrange domestic / International flights & hotel accommodations, car rentals

• Maintain updates for Passports and Visa's.

• Ensure all necessary shots are obtained prior to traveling to international countries. Arrange for travel medical bag to be picked up when needed

• Create travel summary spreadsheets for each travel.

• Collect all required travel receipts and documents for processing expense books

• Populate excel spreadsheet with all travel requests.

Support Division Operations:

• Assist with all meeting requests, room scheduling, catering requests, and on-boarding new employees .

• Collect all needed information for GM's All Employee meetings.

• Gather information for new employees, anniversaries, team events, marriages, and new births to be added to the All-Employee meeting slide deck.

• Update organization charts as needed.

• Provide any assistance needed for office moves.

• Update seating charts as needed

ZONE LEADER RESPONSIBILITIES:

• Ensure zero injuries by ensuring safety in the office environment

• Attend monthly Zone Leader Meetings

• Update / Maintain Master Zone Leader Roster for the team in A3 and B3 locations.

• Recruit Zone Leaders for new locations.

• Send out reminders to Zone Leaders to update their Zone area roster monthly,

• Provide each new employees with badge stickers listing the take cover/evacuation locations.

• Inform AC Security of changes in Zone Leaders.

• Instruct new Zone leaders to add their names to the Zone Leader Database.

Basic Qualifications:

• Bachelor’s degree or 10 years relevant experience

• Candidates for this position must have a variety of administrative experiences gained at sectional, divisional and departmental levels.

• Ability to think and work independently, have superior organizational skills and maintain a high-level of confidentiality.

• Working experience with Microsoft Office suite, Teams, Outlook and Notes

Top Candidates Will Also Have:

• General knowledge of company organization and its operations with a detailed knowledge of functions and responsibilities of the departments within the assigned area.

What You Will Get

Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. Here you earn more than just a salary because we value your performance, we offer a total rewards package that provides day-one benefits:

Benefits:
Medical, dental and vision coverage
Paid time off plan (Vacation, Holiday, Volunteer, Etc.)
401k savings plan
Health savings account (HSA)
Flexible spending accounts (FSAs)
Short and long-term disability coverage
Life Insurance
Paid parental leave
Healthy Lifestyle Programs
Employee Assistance Programs
Voluntary Benefits (Ex. Identity Theft Protection)

Relocation assistance is not available for this position. Any relocation costs incurred would be the responsibility of the selected applicant.

This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to specific employer, such as H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S. which can be found through our employment website at www.caterpillar.com/careers

EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

Not ready to apply? Submit your information to our Talent Network here .