PURPOSE OF POSITION: Perform various accounting and clerical tasks primarily related to the posting and depositing of all payments, mail duties and collection activities. Deliver excellent customer service to the public.

ESSENTIAL JOB FUNCTIONS: Provide and maintain a friendly, professional, and knowledgeable presence for the Accounts Receivable (A/R) division of the Finance Department by creating respectful and cooperative working relationships with City staff, other organizations and the general public. Use excellent customer service skills and good judgment when interacting with the public whether it's in-person, by telephone or in writing. Must be able to skillfully handle multiple phone lines as this position is the primary person on phones for the department.

Accurately perform cash receipting and posting payments for all Accounts Receivable functions. Also includes maintaining and reconciling a cash drawer daily and daily cash receipting reports.

Prepare and process utility management service orders, open new occupational tax permits (OTP) and proficiently assist the public in filling out other A/R related forms and answer basic A/R questions.

Maintain all accounts receivable files and customer information in accordance with state archive regulations and confidentiality/privacy standards.

Use Microsoft Word and Excel, Caselle and other City programs and systems to perform job duties. This includes using the City’s e-mail system to engage in appropriate and professional communications internally and externally as needed to perform job duties.

Follow all safety rules and procedures for work areas.

AUXILIARY JOB FUNCTIONS: As part of a rotation through selected City personnel, deliver mail from the City to the post office. Provide assistance to other staff as workload and staffing levels dictate. Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility. Maintain work areas in a clean and orderly manner.
PHYSICAL DEMANDS OF POSITION: While performing the duties of this position, the employee is frequently required to sit, stand, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 15 pounds on a regular basis and may infrequently require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment.

WORKING CONDITIONS: Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

SUPERVISORY RESPONSIBILITIES: Supervision is not a typical function assigned to this position.

SUPERVISION RECEIVED: Works under the general supervision of the Accounts Receivable Manager .

Accounts Receivable Clerk I
Finance Department
Part-Time with Benefits
$20.71 - $26.43 per hour-Non-Exempt
*AFSCME-Grade 6
*

OPEN UNTIL FILLED
FIRST LOOK: December 16, 2022

Lincoln City has a great opportunity with the Finance Department as a part-time (20 hours per week) Accounts Receivable Clerk I! The typical schedule would be Monday through Friday 4 hours a day. Flexibility is needed for coverage related to vacation and staffing needs.
This is a public-facing customer service position that performs various accounting and clerical tasks primarily related to the posting and depositing of all payments, mail duties and collection activities.
Must be able to pass a background check.
TO APPLY: Fill out the City of Lincoln City’s online application at https://secure3.entertimeonline.com/ta/6119466.careers?CareersSearch

Questions about the recruitment should be directed to:
Nina Graham, Human Resources Supervisor
541-557-1139
ngraham@lincolncity.org

JOB QUALIFICATION REQUIREMENTS:
MANDATORY REQUIREMENTS: High School education or equivalent, and one year of experience in performing customer service and accounting duties. Demonstrated knowledge of accounting practices, accounts receivable processes, general office practices and procedures, business English and grammar and operation of standard office equipment. Basic to intermediate computer skills and software knowledge, word processing (Word), spreadsheet applications (Excel), the internet, and email. Aptitude to learn City accounting software (Caselle). Demonstrated excellent communication, organization, time management, customer service, mathematical accuracy and attention to detail skills.

SPECIAL REQUIREMENTS/LICENSES: None

DESIRABLE REQUIREMENTS: Previous utility billing or accounting experience. Previous knowledge of Caselle software. Valid driver’s license. Bilingual (English/Spanish).

Job Type: Full-time

Pay: $20.71 per hour

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