Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm we are dedicated to serving the home owner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry.

Position Summary

The Accounts Payable Specialist plays an important role in the organization by performing a number of activities related to the company’s A/P functions. The role is primarily responsible, under direct to general supervision, for reviewing, processing and approving invoices, check requests, and expense reports for its assigned region(s).

Essential Functions

• Review, and authorize electronically submitted invoices, and check requests, ensuring appropriate documentation and approvals have been submitted. Work closely with departments and branches that are electronically submitting, to ensure they have correctly entered the data.
• Review, and approve expense reports, ensuring appropriate documentation is attached to support all transactions. Communicate with employees regarding issues.
• Evaluate expense reports, check requests, and invoices against policies and procedures to ensure compliance with internal controls, IRS, and RESPA guidelines; elevate exceptions.
• Prepare, review, and import high volume vendor invoices using Excel spreadsheets into Accounts Payable system.
• Process Payments.
• Research and resolve expense reimbursement payment issues.
• Review and research stale dated checks; Prepare stop payments, voids, and reissuance of payments.
• Provide support with audits, 1099 reporting, vendor communication, month end, and year end processes.
• Respond and resolve vendor inquiries regarding their invoices and payments.
• Maintain files and documentation thoroughly and accurately.
• Perform other duties as assigned.

Qualifications

• High school diploma, or its equivalent, with two or more total years’ work experience in Accounts Payable, Accounts Receivable or related accounting roles.
• Excel skills are required.
• Preferred experience includes consumer mortgage banking/industry experience and invoice/enterprise accounting software; prior experience with Concur helpful, but not required.
• Experience with payment issuance, such as executing checks and ACH payments.
• Familiarity with Accounts Payable banking activity.
• Ability to independently research, analyze, and propose solutions to resolve discrepancies.
• Manage multiple priorities in a deadline driven environment.
• Attention to detail and highly organized.
• Ability to use a 10-key by touch quickly and accurately.

Supervision

• Travel: 0%
• Direct supervision of work, depending on experience
• Approve up to $10K in payments; escalate exceptions or amounts in excess of this amount
• Uses sound judgment in executing core job responsibilities

Requirements

Physical: Work is primarily sedentary; mobility in an office setting.

Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD&D, LTD and 401(k) with employer match.

Guild Mortgage Company is an Equal Opportunity Employer.