Job Summary

The Accounting clerk primary duties will include the following:

• Maintaining accounts payable, ensure timely payment of invoices, confirming validity of debt and gathering appropriate signatures.
• Review and analyzing vendor statements
• Prepare and disseminate monthly PO checkbooks
  • Cross reference to month end GL
• Updating financial records via accounting software
• Responsible for property chargeback claims and process
• Assist in the following areas as needed but not limited to accounts receivable, cashiering and cash related transactions.
• Assist property Controller with month end process and preparation of financial statements.
• And/or other duties as needed to ensure departmental success

Qualification Standards:

Education & Experience:

• High School diploma at minimum with some college course work in business or accounting.
• At least 1 to 3 years of progressive experience in a hotel or related field preferred.
• College course work in related field helpful.
• Computer knowledge/skills required.

Physical requirements:

• Flexible and occasional extended hours during month end close.
• Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

General Requirements

• Always maintain a warm and friendly demeanor.
• Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with BC Lynd's standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
• Comply with BC Lynd's standards and regulations to encourage safe and efficient hotel operations.
• Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to cross-train in other hotel related areas.
• Must be able to maintain confidentiality of information.
• Must be able to show initiative, including anticipating guest or operational needs.
• Perform other duties as requested by management.

Duties & Functions

• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by electronic document storage and paper files as necessary.
• Post Daily Deposits/Payments related to Direct Bill, Groups and Catering clients.
• Verify night audit work, including Banquet sales, to ensure coding, routing and backup is correct.
• Invoice all direct bill, groups and catering clients.
• Communicate with clients regarding billing discrepancies and questions.
• Work closely with Sales, Catering and Banquet Managers to complete the billing process.
• Review final billing statements against sales contracts for accuracy and timely distribution.
• Review Aging report daily and follow up as necessary.
• Maintain all Tax-Exempt documents and track Tax-Exempt revenues daily.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.