Accounting Assistant Job at Kennebec Pharmacy & Home Care
Come and join the Kennebec Pharmacy & Home Care team!! We have an exciting full-time position that will provide Administrative support for Accounts Payable and Human Resources as well as reconciling the POS systems throughout the company and running reports to assist in financial analysis.
To begin this position's primary functions will be:
Manages all POS systems activity to include:
o Counts and verifies cash for daily bank deposits.
o Processes the daily cash up audits for all locations and works with other staff to complete the audits by monitoring cash register activity and making necessary adjustments.
o Maintains timely, accurate and effective communication with all cash handling staff that operates the POS systems. Assist with training when requested and takes questions from POS users.
o Performs end-of-month verifications and reporting for all cash register activity and forwards the reports and cash up documents to the Finance Manager.
o Reconciles the drivers’ cash bags and reports activity to the driver's supervisor if necessary.
o Maintains bank bags for all point of sales and petty cash as per guidelines, counting the bags on a regular basis, providing change to the cashier, obtaining change from the bank, and maintaining a log of activity.
o Creates weekly list from bank of 3rd party EFT’s, identifies location of each using NETrx. Sends list to Finance Manager to make additions, then to the Rx Billing Department. All EFT invoices are printed and reconciled weekly, including printing of all EFT's processed through Mainecare. At month end all reconciled EFTs are compiled into excel reports and booked into Sage.
o Reconciles third party payments for all locations, and files remits.
o Runs various finance reports to assist in department analysis for flash reports, payroll projection, budget tracking, and allocation of invoices.
o Keeps all work instructions current and write new ones when needed.
o Tracks 401k allocations, PTO hours using Excel.
o Enters deposits/receipts into Peachtree.
OTHER RESPONSIBILITIES: Will add administrative functions to the job description when trained for the above. Will go over in interview.
EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:
- Basic understanding of cash flow, accounting and account reconciliation.
- Understanding of/Experience with POS Systems
- Strong working knowledge of Excel
- Two years of experience in a responsible, cash handling capacity with direct accountability.
- Excellent computer skills with advanced knowledge and use of Excel required.
- Strong organizational and time management skills.
- An associate degree in Accounting or Finance; Bachelor’s Degree preferred for advancement.
SUPERVISORY RESPONSIBILITIES: None assigned.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS: Standard office setting with minimal noise levels.
We offer competitive pay and generous paid time off along with:
- Health Insurance
- Dental
- Vision
- Life Insurance
- Long- and Short-term disability
- Retirement plan with match after 1 year of employment
Please Note :
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