Position Summary: Maintains and balances daily Sub-System accounting transactions for the Accounts Receivable and bi-weekly payroll modules. Monthly invoices are researched and prepared according to State and Local contracts. Cash receipts are balanced and deposited timely. Annual fixed asset tracking, inventory, and retirements.

Educational Requirements: Bachelor's degree in accounting preferred, but not required.

Qualifying Requirements: Minimum of three (3) year's professional experience with automated accounting systems, Microsoft office, and data entry.

Position Duties:

• Maintains and balances daily sub-system Accounts Receivable transactions for services and payments.
• Verifies and posts transactions timely in client services and general ledger modules.
• Reviews and compiles monthly invoices for State and Local Funders’ according to contract terms.
• Responsible for accurate bi-weekly payroll, taxes, and retirement fund.
• Enters timesheets, processes payroll and distributes paychecks, verifies payroll reports for accuracy and reasonableness, and posts transactions to General ledger, support all employees on payroll issues.
• Processes Quarterly tax forms and year-end W2’s.
• Assists CFO in preparation for month-end and year-end audits.
• Maintains financial security by following internal controls.
• Provides backup to Acct Asst for Accounts Payable.
• Prepares payments by verifying documentation and requesting disbursements.
• Prepares, reviews and balances cash receipts for timely bank deposits.
• Confirms and monitors fixed asset inventory annually
• Retires assets no longer in use.
• Supports HR dept with employee data and reports for payroll purposes.
• Supports MIS dept with client financial data and monthly billing reports.
• Maintains inter-and intradepartmental work flow by fostering a spirit of cooperation.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, implementing changes.
• Recommends financial actions by analyzing accounting options.
• Ad hoc reports and other duties as assigned.

FIRST STEP COMPETENCIES:

Demonstrates Dependability:

• Arrives to work on time according to FSOS policy
• Uses leave time according to FSOS policy
• Completes documentation/paperwork and projects within deadlines

Demonstrates Flexibility & Initiative:

• Assumes additional responsibilities and a willingness to assist colleagues
• Works different shifts when necessary
• Recommends program changes and improvements

Demonstrates Teamwork:

• Maintains an overall work attitude of cooperation and professionalism in all interactions with agency staff and community professionals
• Attends and participates in required staff meetings and agency-wide committees
• Receptive to direction and feedback from supervisor

Demonstrates Professionalism:

• Conducts self in professional manner with colleagues, peers, and clients
• Recognizes the rights of clients; and will protect client’s privacy at all times by following FSOS State, and Federal mandated privacy procedures and regulations
• Adheres to FSOS Code of Ethics at all times
• Complies with all agency policies and procedures, laws, and regulations under which First Step operates

First Step of Sarasota, Inc. (FSOS) is an equal opportunity employer. We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors. We are dedicated to ensuring a safe and secure environment for our staff and clients. To assist in achieving that goal, we conduct background investigations for all prospective employees. FSOS also conducts pre-employment drug screening (to include medical marijuana) as a Drug Free Workplace pursuant to the Drug Free Workplace Program under Florida's Workers' Compensation Law.