Leading the Change in Youth Development

At Boys & Girls Clubs of King County, we are taking youth programming to a new level. We are a leader in youth development, providing a safe, affordable place for kids and teens during critical out-of-school time. Our Clubs offer life-changing programs and services to youth throughout the greater Seattle area.

As the third largest major metro Boys & Girls Club organization in the United States, we have a rich history serving King County youth. If you are passionate about youth development, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is for you!

Opportunity Overview: Volunteer Coordinator

The Volunteer Coordinator is responsible for the management of the Boys & Girls Clubs of King County’s volunteer management database. Reporting to the Chief Human Resources Officer, the Volunteer Coordinator helps support club leadership by processing volunteer applications, running background checks, ensuring volunteers have completed proper waivers and safety trainings before being cleared to sign up for volunteer opportunities. This position is a hybrid role working part time on administrative duties in the mornings and working the remainder of their shifts directly with youth in our clubs from 2pm-6pm Mondays, Tuesdays, Thursdays and Fridays, 1pm-6pm on Wednesdays for early release.

Essential Duties:

• Implement policies and procedures for volunteer recruitment, selection, training and participation in activities throughout the organization
• Contribute to operational strategic planning by identifying opportunities for volunteer participation, then utilizing the volunteer talent pool to match volunteers with specific opportunities and training volunteers to assist in implementing program activities
• Conduct evaluation of volunteer activities and participation, refining selection and training activities to ensure a high level of satisfaction by volunteers and staff
• Develop collaborative relationships with other organizations supporting volunteerism or serving as potential sources for Club volunteers
• Coordinate special events and Club-wide activities to increase awareness of existing and new volunteer programs and to recognize volunteers
• Update/maintain volunteer and alumni contact information in volunteer management system.
• Provide engaged presence to prepare youth for success while creating a safe and healthy Club environment that facilitates positive youth development
• Ensure facilities, equipment & supplies are maintained
• Assist with planning, developing, implementing and evaluating programs
• Collect and track Club member attendance, coursework and behavior data
• Model mature work behaviors to ensure a productive work environment
• Ensure program areas are set-up and cleaned up on a daily basis
• Assist in facilitation of club specific and BGCA core programs
• Assist in facilitation and delivery of High Yield Learning Activities (HYLAs)
• Ensure member confidentiality during and after employment: which includes, but not limited to membership data, and school data and other information obtained
• Affirm positive behavior in members, and deliver coaching conversations and redirection when needed
• Build partnerships with parents and families
• Develop programs and activities that support the three impact pillars: healthy lifestyles, good character and citizenship, and academic success

RELATIONSHIPS:

Internal: Maintains close contact with the HR team, Resource Development team, club staff and administrative office staff to receive/provide information, discuss issues, explain or interpret guidelines/instructions, instruct, and advise/counsel.

External: Maintains contact as needed with external community groups, agencies, vendors and others to network, collaborate and/or assist in resolving problems.

QUALIFICATIONS
KNOWLEDGE, SKILLS, AND ABILITIES

• High School diploma required, some higher education preferred
• Three years office experience, including training in administrative skills and use of common office equipment preferred
• Must be at least 18 years of age
• Must be willing to complete requirements for staff in licensed programming (e.g. TB testing, Obtain Merit Number, Basic Merit Training, Portable Background Check)
• Clean driving records with at least three years of driving experience preferred
• Experience working with databases preferred
• The ability to efficiently utilize Microsoft Office Suite required
• Experience with running background screenings preferred
• Good organization and attention to detail required
• Ability to learn and implement new ideas for the good of the organization required
• Strong customer relations skills required
• Inspires trust through demonstrating professional presence and maintaining strict confidentiality in HR related matters required
• Strong oral and written communication skills required
• Strong prioritization and time management skills required
• Good planning skills and provide tactical solutions required
• Define problems, collect data, establish facts and draw valid conclusions required

HOURS: Full Time, 40 hours per week
LOCATION: Remote work at club sites with occasional travel to CSC
SALARY: $24.00 - $27.000 / Hour DOE
FLSA: Non-Exempt

Key Performance Indicators:

• Timely and accurate maintenance of volunteer records
• Provide excellent employee and volunteer support
• Achieve 100% compliance on volunteer tracking, background screenings, and completion of safety trainings
• Enthusiastically engage with club youth during club shifts on a consistent basis

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Staff in this position work in an office, club site, and/or home office (with approval). The noise level in the work environment is usually low to moderate. Club site noise levels can be high. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals (e.g. copier toner, cleaning sprays, correction fluid, and markers).

DISCLAIMER:

This position description generally describes the principle functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.

Equal Employment Opportunity and Non-Discrimination

Boys & Girls Clubs of King County (BGCKC) is committed to equal opportunity for all employees and applicants. BGCKC does not discriminate with regards to hiring, assignment, promotion or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information or any other status protected under local, state or federal law.

In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions.