The position you are applying for is with Vertex Technology & Training Solutions which was formerly Raytheon Global Training & Logistics. The Vertex Company acquired Raytheon Global Training & Logistics in December 2021.

We are seeking a highly motivated executive Administrative Assistant to support the President and Vice President of the Technology & Training Services (TTS) Division of The Vertex Company. If you are a highly motivated, self-aware, resourceful, resilient, organized – passionate about working in a technology driven, fast paced and agile environment, we want to hear from you.

This role requires an independent thinker with insatiable curiosity, eager to use your technical expertise, leadership, and communication skills to accomplish any project coming your way. You would need to be comfortable interacting with, communicating to, and adapting for various populations spanning from C-Suite executive leadership to entry level employees.

The role requires you to be comfortable operating in a connected and technology rich office environment and demonstrate enthusiasm for innovation, collaboration and execution.

Also required is to demonstrate initiative and be able work in a highly collaborative, virtual, and versatile environment – with particular focus on time management, organizational and multi-tasking. It is expected to be responsive and operate with a heightened sense of urgency, while remaining calm and organized when dealing with multiple competing priorities.

The most successful candidate will be an effective communicator, both verbally and with written correspondence, possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

Key Job Responsibilities:

• Handle important office decisions and act as effective “gate keeper” for the office of the President and Vice President
• Direct support as Exec Assist to the President and Vice President of TTS
• Effective and flawless calendar management (resolving any conflicts effectively and efficiently)
• Professionally screening incoming calls and follow up correspondence
• Scheduling all aspects of travel (domestic and international)
• Accurately processing expense and mileage reports with timely submission
• Meeting preparations to include booking conference room and coordinating with catering facilities and prioritizing tasks
• Preparing PowerPoint presentations for leadership meetings
• Maintaining accurate and updated organization charts
• Prepare and distribute weekly reports to staff members
• Able to participate in special projects, embrace and execute any and all other duties as required or assigned
• Ensure activities reflect the office of the President and Vice President in the best possible light

Qualifications:

• 10+ years of related experience
• Self-motivated team player with desire and drive to learn and grow
• Able to work in a versatile environment, handing an array of duties and responsibilities
• Operate efficiently, learn, adapt quickly and lean forward
• Outstanding interpersonal skills, both verbal and written
• Excellent prioritization and organizational skills
• Problem-solver with sound business judgment
• Collaborate effectively with all team members
• Forward thinker with proactive mindset and attention to detail
• Tech savvy – proficient with Microsoft office suite (Word, PowerPoint, Excel, Outlook), Microsoft Teams, Zoom and travel and expense systems
• Ability to navigate across broader organization
• Follows directions thoroughly and maintains confidentiality of any company sensitive information
• A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is critical

Education & Experience:

If you are a highly motivated, self-aware, resourceful, resilient, organized – passionate about working in a technology driven, fast paced and agile environment, we want to hear from you.

This role requires an independent thinker with insatiable curiosity, eager to use your technical expertise, leadership, and communication skills to accomplish any project coming your way. You would need to be comfortable interacting with, communicating to, and adapting for various populations spanning from C-Suite executive leadership to entry level employees.

The role requires you to be comfortable operating in a connected and technology rich office environment and demonstrate enthusiasm for innovation, collaboration and execution.

Also required is to demonstrate initiative and be able work in a highly collaborative, virtual, and versatile environment – with particular focus on time management, organizational and multi-tasking. It is expected to be responsive and operate with a heightened sense of urgency, while remaining calm and organized when dealing with multiple competing priorities.

The most successful candidate will be an effective communicator, both verbally and with written correspondence, possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.