Position Summary

Essential Duties and Responsibilities

• 
  General Ledger Maintenance
  • Prepare journal entries and assure proper posting to accounting records
  • Reconciliation of ledger with accounting records for all restricted programs and other assigned accounts
  • Prepare cash/expenditure reports

• 
  Budgets
  • Assist in the preparation and maintenance of College’s financial budgets
  • Assure proper posting of budget to accounting records and budget organizations
  • Process budget amendments and adjustments

• 
  Reporting
  • Assist in the preparation of the annual financial statements
  • Prepare monthly budgetary reports for all departmental units
  • Develop, collect, analyze, update, evaluate, and submit reports on a regularly scheduled basis as required by the College and grants

• 
  Procurement
  • Review and process purchase order requests daily for budget availability, bid law, and State Board Policy compliance.
  • Assist with the preparation of College bids to include preparation of bid packages, posting of advertisement, bid opening, bid tabulations, and preparing bid award letter for President’s signature

• 
  General Duties
  • Perform periodic reviews of programmatic compliance on all grant and matching funds and prepare financial and programmatic reports for grant programs
  • Assist individual departments with research, planning and assessment related to the College’s financial records
  • Assist in the maintenance of records for college assets, including payments and depreciation
  • Retain and submit documentation as requested to support accreditation efforts
  • Perform other work-related responsibilities as assigned by the Executive Director of Fiscal Affairs and Administrative Services, and/or President

Qualifications

• Minimum of an earned Bachelor’s degree in Accounting, Business, or a closely related field from a regionally accredited institution
• Three (3) years of full-time experience in managing and monitoring budgets for federal, state, and/or local programs
• Three (3) years of full-time experience in general ledger accounting experience
• Knowledge of standard accounts payable policies, procedures, regulations, general accounting principles, and mathematics
• Ability to analyze and solve problems
• Ability to understand and interpret vendor invoices, statements and other requests for payments, purchase requisitions, purchase orders, vendor statements, and inventory control procedures.
• Ability to prepare budgets and financial statements.
• Ability to communicate effectively, both and orally and in writing.
• Ability to understand Grant/Government/Non-Profit fund accounting.
• Proficiency in Microsoft Word, Excel, and administrative computing systems.
• Ability to work hours assigned.
• Ability to work efficiently and meet deadlines

• Experience in higher education accounting
• Experience in grants and contracts accounting
• Evidence of effective oral and written communication
• Ability to establish and maintain effective working relationships with other employees, students, and the public
• Demonstrate ability to be a team player
• Ability to maintain confidentiality of office information

• Understanding of and commitment to the philosophy and mission of a community and technical college
• Sensitivity and commitment to cultural diversity
• Ability to handle multiple tasks and various situations in a calm and professional manner
• Ability to work well under pressure and deadlines
• Commitment to teaching and learning, where recent high school graduates, adult students, and

Application Procedures/Additional Information

• An on-line application
• Current resume
• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.

Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)

Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)

Contracted Work Days
260

Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 12.43% (effective 10/01/21)
Tier II – Pays 6.20% monthly. State matches 11.32% (effective 10/01/21)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 12.43%(effective 10/01/21)
Tier II- Pays 7.20% monthly. State matches 11.32% (effective 10/01/21)

Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

• Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the Wellness Program section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the Wellness Program section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).

Duty Hours
(hours vary by campus and needs of the student)

Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.